Sharing & Reuse Stakeholder contact list - Privacy statement

Sharing&Reuse Action – contact list[1]

1. Objective

The Sharing&Reuse action defines a common framework to enable the efficient and effective sharing of IT solutions in the context of providing public services in Europe. In order to raise awareness and inform the public about the benefits of sharing and reusing of IT solutions in the public sector and recent developments in this area, ISA² organizes public consultations, events and the Awards contest.

Hence, the Sharing&Reuse contact list is developed for the purpose of contacting you in the future in the context of the EC and Sharing&Reuse activities.

Creation of the Sharing&Reuse contact list implies the collection and further processing of personal data.

The Commission has mandated a consortium - DT4EU -  consisting of three external companies, Trasys International, Deloitte and a subcontracted organization, GOPA Com., to carry out the collection of the stakeholder contacts and creation of the contact list.

In this context, the DT4EU consortium and subcontractor GOPA Com. are the Processors of the data collected, acting on behalf of and under the responsibility of the Head of Unit DIGIT.D2 of the European Commission, which is considered as Controller.

The processing operations on personal data linked to the organisation and management are necessary for the management and functioning of the Commission, as mandated by the Treaties, and more specifically in Article 5 of TEU, Article 13 TEU and Articles 244-250 TFEU, and in accordance with Article 1 and Article 11 of TEU.  This collection and processing is compliant with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.

2. What personal information do we collect?

Identification Data

The personal data collected and further processed are your name(s)/surname(s)/phone number(s)/ name of your organization/mailing address(es).

3. Who has access to your information and to whom is it disclosed?

Acces to your personal data will be restricted to members of the DG DIGIT D2 Unit in charge of the Sharing&Reuse Action, any other EU Institution officials concerned by the topic, DT4EU, the contractor and GOPA Com as subcontractor.

No personal data is transmitted to parties which are outside the recipients and the framework mentioned above.

The European Commission will not share personal data with third parties for direct marketing purposes.

4. How do we protect and safeguard your information?

Your data are recorded in a secured and protected contact list hosted by the Data Centre of the European Commission, the operations of which abide by the Commission's security decisions and provisions established by the Directorate of Security for this kind of servers and services. The contact list can be accessed only by using a UserId/ Password.

The collected personal data is also temporarily stored during the collection period on a computer of the external contractor, acting as processor, who has to guarantee the data protection and confidentiality required by the applicable data protection Regulation.

5. How can you verify, modify or delete your information?

In case you want to verify which personal data is stored on your behalf by the responsible controller, have it modified, corrected or deleted, please contact the Controller by using the Contact Information below and by explicitly specifying your request.

6. How long do we keep your data?

If you have not unscubscribed using the link in the email then your personal contact data will be part of a list of contact details shared internally amongst EU Institution officials concerned by the topic for the purpose of contacting you in the future in the context of the Commission activities. Otherwise your personal data will not be included in the Sharing&Resue contact list.

Your data will in principle be retained only for the time needed to fulfil the intended objectives and for a maximum period of 2 years. After this period, you may be asked again whether you agree to continue being part of Sharing&Reuse contact list.  Otherwise data will be automatically removed at the end of the respective period or earlier if no longer needed.

In case the data are stored for longer periods for historical, statistical or scientific use they would be kept in anonymous form only.

7. Contact Information

In case you wish to verify which personal data is stored on your behalf by the responsible controller, have it modified, corrected, or deleted, or if you have any other questions regarding your data, or on your rights, feel free to contact the support team, operating under the responsibility of the Controller, using the following contact information:

European Commission

DG DIGIT

Unit D2 - Interoperability

B - 1049 Brussels

Email: ISA2@ec.europa.eu

8. Recourse

Complaints, in case of conflict, can be addressed to the European Data Protection Supervisor via edps@edps.europa.eu.

 

[1] Sharing&Reuse action – contact list is a list of contact details of parties interested to be contacted in the future regarding different activities organised under the Sharing&Reuse Action.