This report presents the result of a study of twelve existing families of structured e-Document formats used for exchanging information between public administrations in Europe in connection to twelve so-called trans-European systems. The study was commissioned by the Interoperability Solutions for European Public Administrations (ISA) Programme of the European Commission, in the context of its Action 2.15 on e-Documents.
The study addresses the following research questions:
- Descriptive metadata: which e-Document formats already exist? Are they publicly available under an open licence? Are they described according to the vocabulary of the Asset Description Metadata Schema (ADMS) so that people can find them more easily?
- Context: what is the context of the families of e-Document formats used in Trans-European Systems?
- e-Document engineering method: which e-Document engineering methods are used? Are these standard methods? Are e-Document formats based on shared libraries of core concepts?
- Conformance mechanisms: which mechanisms do these e-Document formats use to guarantee conformance to the e-Document format?
- Security: which security mechanisms are foreseen by the e-Document formats?
- Governance: which roles, responsibilities, and decision-mechanisms are used to manage the lifecycle of these e-Document formats? Is the change management process formally documented and open to third-party change requests?
- Usage: what is the actual usage and uptake of these e-Document formats?
The families of e-Document formats analysed in this report are the following:
- CEN Business Interoperability Interfaces on public procurement in Europe (CEN/BII) used by e-Prior and PEPPOL
- e-Justice Communication via Online Data Exchange (e-CODEX)
- Electronic Exchange of Social Security Information (EESSI)
- European Criminal Records Information System (ECRIS)
- European Register of Road Transport Undertaking (ERRU)
- European Car and Driving Licence Information System (EUCARIS)
- Tachograph Network (TACHOnet)
- European Patients - Smart open Services (epSOS)
- Eurofiling: financial reporting based on XBRL used by the European Banking Authority (EBA) and the European Insurance and Occupational Pensions Authority (EIOPA) and proposed by XBRL Europe
- Virtual Company Dossier (VCD) used by PEPPOL
- Omnifarious Container for e-Documents (OCD) used by SPOCS
- International Commission on Civil Status (ICCS)
- Tutorial: On the use of Crane’s Genericode-to-UBL-NDR to extend the Core Vocabularies and create e-Document formats, April 2014.
e-Document engineering pilot, Using a metadata registry for e-Document engineering. http://mdr.semic.eu/. May 2014.
Study: Guidelines for public administrations on e-Document engineering methods, June 2014.
Nature of documentation: Technical report