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Community
  • Communities list

    What is displayed on this page?

    On this page, you can see a list of all communities. The list shows for each community:

    • the name of the community;
    • the type of the community; and
    • a short description of the community;

    How to sort the list of Communities?

    The list of communities can be sorted by creation date, by title, by rating, and by number of members. A select list of sorting criteria is available at top right of the page.

    You can click on a filter and the list of communities will be displayed accordingly.

    Note:

    • Date: this filter sorts the list of communities from the most recent to the oldest community.
    • Members: this filter sorts the list of communities from the most populated to the less populated community.
    • Title: this filter sorts the titles of community in alphabetical order.
    • Rating: this filter sorts the list of communities from the community with the highest rating to the community with the lowest rating.

    How to search for a Community by using keywords?

    Type your keywords in the ‘Find a community’ field and click on the ‘Search’ button to find communities related to your keywords.

    When typing your keywords, please make sure of the following:   

    • You must include at least one keyword with 3 characters or more.
    • Try to enter terms that would best describe the community you are searching for.

    How to do an Advanced Search using keywords and filters?

    Just below the keywords field, you can find the ‘Advanced Search’ button. By clicking on the ‘Advanced Search’ button you will access a Joinup page dedicated to searching. Here you can do any type of search related to content, users or issues.

    Click here (?) to know more about how to use the ‘Advanced Search’ functionality.

    I don’t find a community for which I’m interested for. How to propose my own community?

    If you are up for the challenge, we invite you to propose a Community. Click here to know more on how to propose your community (?) A moderator will review your request.

    How to view all the communities in which I’m a member of? (My Communities)

    Click on “My Communities” in the left sub-menu to access the list of the communities in which you are a member of.

    How to view a community?

    To access a community, you just have to click on the title. 

    The community is archived

    If the community you are visiting or are a member of has been inactive for a longer period of time, it is very likely it has been archived. You can tell if after the title the following has been inserted: (Archived).

    You can still access the content that has been created, the member list and the forum. Creating content, adding comments and forum topics has been disabled as this will not be treated by the community facilitator(s). 

  • Community: main page

    What is a community?

    A community is a dedicated area in the platform for a group of users who share a common interest in a particular topic. The members of a community have the authorization use the community’s communication and collaboration tools to share and obtain information. 

    Interoperability solutions hosted on the Joinup.eu platform have their own community of users and developers – these developer/user communities are called projects.

    What is the difference between community "member" and community "facilitator"?

    • A community member is a user registered on the platform who has the role ‘Member’ in the context a particular Community. Within her/his community, a member can publish content, and edit and delete her/his own contributions. He can also create, edit and delete user comments on content. A member can also highlight content. A member can leave a community.
    • A Facilitator is a role that can be attributed to a user of the platform in the context of a particular community. It gives the user the responsibility and authorisations to manage the community membership (in case of a closed community) and to review the content that has been created within the community (highlights, forum topics, wiki page, news and blogs). In particular, a Facilitator can edit or delete content within the community, he can approve or reject membership requests, invite or remove members and authorise other members to become community facilitators.

    What is displayed on this page?

    On a community’s page, you can find the following:

    • A list of the 5 latest activities in this community;
    • a list of the 3 latest news items published or highlighted in this community;
    • a list of the 3 latest e-library items published or highlighted in this community.

    Join a community

    Who can join a community?

    Any registered user of the platform can join a community.

    How to join a community?

    Joining an open community does not require any validation.  To join a community:

    1. Click on “Actions” and "join this community" and confirm;
    2. Once clicked and confirmed, you are a member of that community.
    3. You will be redirected back to the community main page with your membership already activated.

    You are now a member of the community. 

    Leave a community

    Who can leave an open community?

    Any member can leave the community.

    How do I leave an open community?

    1. Click on the Community that you are belonging to;
    2. Click on “Actions” and "Leave Community" in the right column of every community you are a member of;
    3. A confirmation note will be displayed. Confirm that you want to leave the community.
    4. You will be redirected back to the main page of the community from which you have just unsubscribed yourself.
    5. You are not a member of this community anymore. The red icon below the community title has disappeared.

    How do I leave a community for which I am the owner?

    As owner of a group, you have to contact the platform administrator to leave the community.
    When requesting to be unsubscribed, you have to inform the platform administrator about the new owner.

    How to rate a community?

    Click on the stars next to the community title for rating the community. The rating levels vary from ‘Poor’ (1 star) to ‘Awesome’ (5 stars).

    How to highlight a community?

    1. Click on “Actions” and “highlight this Community" link in the right-hand menu;
    2. A list of communities of which you are member is displayed;
    3. Choose the communities [by checkboxes in front of them] where you want to highlight the Community and click on the "highlight content" button;
    4. If the content has already been highlighted, either by you or by somebody else, the checkbox in front of the community's name is already checked;
    5. If you want to remove the highlight, uncheck the check box in front of the community's name and click on the "highlight content" button.

    Note: Once the community is highlighted, you can go on the page of the community (ies) you are a member of and find the highlighted community by clicking on the ‘Communities’ button in the left column of the page.

    Please click here to know more about the Highlight functionality (?)

    How to find other members of a community?

    All community members have a public profile on the portal.

    To view the list of other members of a community:

    1. Click on ‘Member list’ in the left sub-menu.
    2. You are now on the member list page of the community.
    3. On this page, you can search for a specific name or sort the list using the drop down menu ‘Role’.
    4. Did you find the member you were searching for? Simply click on the name and a ‘User Profile’ page will appear.

    Note: The contribution of members and their level of involvement in their community are reflected in the amount of ‘Kudos’ they are given.

    How to get involved in Community’s forum?

    1. Click on "forums" in the left-hand menu;
    2. At this point, you are in the list of pre-defined forums
    3. Click on the forum for which you are interested in ; or
    4. In case you don’t find a topic of your interest, you can introduce a new topic by clicking on the ‘Create a Forum Topic’ button at the right side of the page.

    Click here (?) to know more about how to create a forum topic

    How to create News Items in a community?

    Share your own news with other community members by posting a news item.

    1. Click on the "Create a news item" action, displayed in the right-hand side menu;
    2. At this point you have to fill in the form to create the news item;
    3. Once the form is filled in click the button “save”;
    4. The news item is created and immediately visible within your community or project under the left sub menu item “News & Blog posts”.

    Note:

    • The maximum file size is 32 MB
    • The following extensions are allowed: ‘pdf’, ‘doc’, ‘docx’, ‘odt’, ‘xls’, ‘xlsx’, ‘ods’, ‘ppt’, ‘zip’.

    Facilitators, keep your community active!

    Publishing news items, case studies and sharing documents with the community members is an excellent way of keeping your community members interested and contributing to the community. Other ways of keeping your community active are:
    • Organising a workshop
    • Posting regularly
    • Highlight the thematic relevant content (?)
    • Creating polls and surveys
    • Encouraging discussions by posting stimulating questions
    • Ask members to share their best practices and experience

    The community administration team maintains the right to remove any inactive community from Joinup (new content being: blog posts, community news, events, shared documents). Communities that do not procude any relevant content for their members will be removed after a trial period.

    Archived communities

    On Joinup we strive to maintain and present active, informative and up-to-date communities. Communities that in the past have produced useful and informative content but have not been active in a longer period of time become archived. This is to ensure that no information will be lost. As a visitor of an archived community you are able to consult the content created within this community.

    Archived communities do not function as active communities; funcitonalities as posting comments and adding content have been disabled.

  • Community: propose a community

    Who can propose a community?

    Any registered user can propose a community to be registered on Joinup.

    How to propose your community?

    1. Click on "Propose your community" under "Propose your... ", at the right-hand side of the page or click on “Propose your community” at the top of the “Communities” main page;
    2. A this point you have to fill in the form to create the community;
    3. In the form, you have to configure member settings; keep in mind that communities are open; project communities (semantic and software communities) can be moderated and their membership request must be approved;
    4. Choose to submit for approval or save it as draft.

    How is the community displayed when created?

    Once created, the community is displayed in the full list of communities, under the “Communities” menu item.

    Who reviews the proposed community?

    A community cannot be published without approval from a moderator. He controls that the community meets the necessary requirements. The following steps are taken:

    1. Once you have proposed your community, the moderator will be notified and will check whether the community can be published;
    2. The moderator will contact you in case of non approval;
    3. The moderator will publish the community in case of approval.
  • Members list

    What can I find on this page?

    On the Members list of a project or community, you can see all users who are a member of the project or community. The community facilitator or project owner are listed as well. 

  • Members: add members

    Who can add members?

    Only project owners or facilitators can add members.

    How do I add members?

    1. Click on “Add members” in the sub-menu;
    2. At this point, a list of all users who are not yet member of the community or project is displayed;
    3. Check the box next to all users you want to add;
    4. Click on "Add these users";
    5. The selected users will be notified that they were added to the community or project.
  • Members: manage members

    Who can manage members of a community or project?

    Only project owners or facilitators can manage members.

    How to manage members of a community or project?

    To manage members of a Community:

    1. Click on “Manage members” in the sub-menu;
    2. At this point, a list of community members is displayed;
    3. Change the boxes next to the members you want to edit;
    4. Click on "apply these changes";
    5. The selected users will be notified of the changes by e-mail.

    Which types of roles changes do exist when managing members?

    By checking or unchecking the checkboxes related to the user roles, you can grant or remove permissions and access rights of the members of your community or project. The following roles exist:

    • A Member is a registered user belonging to a particular community or project. Within her/his community or project, a member can publish content, and edit and delete his own contributions. He can also create, edit and delete user comments on content. A member can also highlight content (news, blogs, communities…). A member can leave a community and/or a project.
    • A Developer is a member of a project who participates actively in its development. A Developer has the ‘Developer’ role in the project. This role gives a project member write-access to the version control system (SVN).
    • A Facilitator is responsible for the animation and management of a community or project. Users who have been attributed the ‘facilitator’ role have the responsibility and authorisations to manage the community membership (in case of a closed community) and to review the content that has been created within the community (highlights, forum topics, wiki page, news and blogs). In particular, a Facilitator can edit or delete content within the community, approve or reject membership requests, invite or remove members and authorise other members to become community facilitators
    • A Project Owner is a registered user owning a particular community or project (around an interoperability solution). As a Project Owner you have the right to perform all kinds of administrative actions related to your project. For example, you can assign the facilitator and developer roles to other members within your project. You also have write-access to the version control system (SVN).
       

    I can't check or uncheck a box.

    Sometimes you cannot check /uncheck the checkboxes of a particular member. This means that:

    • the members have not been approved yet. You can see the links "approve" and "deny"next to the user’s name;
    • the user you want to alter is the owner of the community. Changing the rights of such users requires an intervention by the platform administrator. Submit your request via the contact form.
Contact
  • Contact another user

    Who can contact another user?

    Any registered user can contact another user of the platform.

    How to contact another user?

    1. Click on the user profile of the user you want to contact;
    2. Click on “Actions” and "Send a personal message to this user" to access the contact user form;
    3. Write your message and click on “Send e-mail” to send it;
    4. The user will receive an email with your message.
    5. Please note that you can disable the contact user form in your profile settings.
  • Contact us

    Why using the contact form?

    Via the contact form, you can submit your service request, or request information about the platform to the webmaster.

    What is CAPTCHA?

    The CAPTCHA field is there to prevent spam. It is a challenge-response test that you need to pass to verify that your request is generated by a human person and not by a spambot.
     

     

Content
  • Edit content

    What happens when I edit unpublished content?

    When you edit unpublished content, a moderator or facilitator will be notified. They will then check the changes and decide whether or not the content meets the requirements. If it does, it will be published. If it doesn't, they will notify you of what's wrong.

    What happens when I edit published content?

    When you edit published content, your changes will be immediately visible. The moderator or facilitator are notified and will review the  modifications. If your changes do not meet  the requirements your content will be changed or removed.

  • Highlighted content

    What is a highlight?

    Any member of a community can bring a page on Joinup to the attention of the community by highlighting this page within the community.

    Who can highlight (or remove highlight) a page?

    • Community members can highlight content in their community;
    • Once the page is highlighted, it is displayed in their community of choice;
    • The user who highlighted the content can remove the highlight from the content page;
    • You cannot remove a highlight that you did not add by yourself unless you are a community facilitator or project owner.

    How to highlight (or remove highlight) content?

    To highlight a page:

    1. Click on “Actions” and “highlight this ..." link in the right-hand menu;
    2. A list of communities of which you are member is displayed;
    3. Choose the communities [by checkboxes in front of them] where you want to highlight the page and click on the "highlight content" button; 
    4. If the content has already been highlighted, either by you or by somebody else, the checkbox in front of the community's name is already checked;
    5. If you want to remove the highlight, uncheck the check box in front of the community's name and click on the "highlight content" button.
Dashboard
  • My dashboard (view)

    What is displayed on this page (as a user)?

    As a user, your dashboard displays tables containing lists of:

    • all groups you belong to: Communities, Software projects, Asset projects
    • all your drafts;
    • all your proposed items.

    What is displayed on this page (as a moderator)? 

    As a moderator, your dashboard displays tables containing lists of:
     

    • all groups you belong to: Communities, Software projects, Asset projects
    • all your drafts;
    • all your proposed items.
    • items awaiting moderation ;and
    • all the comments (on items outside of communities) awaiting moderation.

    What is displayed on this page (as a facilitator)?

    As a facilitator, your dashboard displays tables containing lists of:
     

    • all groups you belong to: Communities, Software projects, Asset projects
    • all your drafts;
    • all your proposed items.
    • items awaiting moderation ;and
    • all the comments made in communities of which you are facilitator.

    How can I edit my account?

    Once you login, please head to your Dashboard (the link is just above the tabs such as Home, Communities, Semantic Assets) and choose 'My Page' from the left-side menu. Once you're in 'My Page', you will see three links above your username in the middle section of the page - View, Edit, My subscriptions. Click on Edit and you'll be able to edit your account and profile (please keep in mind that once you click on Edit, more links will show up below the 'Edit' button'.)

Documents
  • Document page

    What is displayed on this page?

    On a document page, you can find the following:

    • Generic information about the document (title, logo, creation date, owner and some generic taxonomies).
    • A description of the document;
    • Some document categories and information;
    • The list of additional documentation (ppt, pptx, pdf, doc, docx and zip).

    Highlight a document

    What is a highlight?

    Any member of a community can highlight content within her/his community, so that it becomes visible to other community members in chronologic order of highlighting. Nearly all content types can be highlighted within any community, including news items, events, documents, cases, factsheets, open-source software, interoperability solutions, and even other communities.

    Who can highlight a document?

    • Users belonging to at least one community can highlight documents;
    • Once the document is highlighted, it is displayed in their community.
    • The person who highlighted the content can remove the highlight from the content page;
    • You cannot remove a highlight that you did not add by yourself; and
    • Only community facilitators can remove highlights.

    How to highlight a document?

    To highlight a document:

    1. Click on “Actions” and “highlight this Document";
    2. A list of communities in which you are belonging to will be displayed;
    3. Choose the communities [by checkboxes in front of them] where you want to highlight the case and click on the "highlight content" button;
    4. If the document has already been highlighted, either by you or by somebody else, the checkbox in front of the community's name should be already checked;
    5. If you want to remove the highlight, uncheck the checkbox in front of the community's name and click on the "highlight content" button.

    Who can remove a highlighted document from a community?

    Only facilitators and the user who has highlighted the content can remove the highlight from the community.
     

e-Library
  • Case list page

    What is displayed on this page?
     

    On this page, you can see a list of all cases. The list shows for case:

    • the title;
    • the post date;
    • the creator;
    • the domain concerned; and
    • the summary of its content.

    How can the list of e-library items be sorted?

    The list of cases can be sorted by date, name, title and rating.
    A select list of sorting criteria is available at top right of the page.

    How to view an individual case?

    To consult an individual case, click on its title.  

  • Case page

    What is a case?

    A case is a written testimony of an interoperability solution developed by public administrations, entrepreneurs and corporations. Cases are included in the e-Library.

    Posting comment on a case

    Who can post a comment on a case?

    Any registered user of the platform can post a comment on a case.

    How to post a comment on a case?

    1. Navigate to the case page on which you want to comment;
    2. Post a comment on the Case by:
    • Clicking on the "Add comment" link. This action brings the cursor inside the comment field;
    • Clicking directly in comment field;
    1. Once the comment is completed, click on “Save” to publish the comment.

    Highlight a Case

    What is a highlight?

    Any member of a community can highlight content within her/his community, so that it becomes visible to other community members in chronologic order of highlighting. Nearly all content types can be highlighted within any community, including news items, events, documents, cases, factsheets, open-source software, semantic interoperability assets, and even other communities.

    Who can highlight (or remove highlight) a case?

    • Users belonging to at least one community can highlight cases;
    • Once the case is highlighted, it is displayed in their community;
    • The person who highlighted the content can remove the highlight from the content page;
    • You cannot remove a highlight that you did not add by yourself; and
    • Only community facilitators can remove highlights.

    How to highlight (or remove highlight) a case?

    To highlight a case:

    1. Click on “highlight this content" link;
    2. A list of communities in which you are belonging to will be displayed;
    3. Choose the communities [by checkboxes in front of them] where you want to highlight the case and click on the "highlight content" button;
    4. If the case has already been highlighted, either by you or by somebody else, the checkbox in front of the community's name should be already checked;
    5. If you want to remove the highlight, uncheck the checkbox in front of the community's name and click on the "highlight content" button.
  • Case: propose a case

    Who can propose a case?

    Any registered user of the platform can propose a case. The publication of a case is subject to the approval of the platform moderator.

    How to propose a case?

    To propose a case:

    1. Click on the "Propose your …" button  in the right-hand side menu and then select “case”;
    2. At this point you have to fill in the form to create the case;
    3. Once the form created, choose to submit for approval or save it as draft.

    How the Case is displayed when created?

    Once created, the case is displayed under the e-library menu item.

    Who reviews the cases that I propose?

    • A case cannot be published without approval from a moderator. The moderator controls that the content submitted is of interests of all users;
    • Once you have submitted your case, a moderator will be notified and will check whether the content can be published;
    • The moderator will contact you in case of non-approval;
    • The moderator will publish the news item in case of approval.
  • Document list
     

    What is displayed on this page?

    On this page, you can see a list of all documents. The list shows for each document:

    • the title;
    • the last update date;
    • the creator; and
    • the summary of its content.

    How can the list of e-library items be sorted?

    The list of documents can be sorted by date, title and rating.
    A select list of sorting criteria is available at top right of the page.

    How to view an individual document?

    To view a document, click on its title.

     

  • Document: create a document

    Two kinds of documents

    Users can share documents within their community or within the e-Library:

    • Platform-wide document:  platform-wide documents are directly included in the e-Library and do not belong to a community or a project. All registered users can propose a document to be included in the e-Library, subject to the approval of the platform moderator.
    • Community- and Project-specific documents: These documents pertain to a community or project. Only community members or project members can create them and they are immediately published within the community or project. The facilitator can edit the document to improve its description or even decide to remove it.

    Platform-wide documents

    Who can propose a platform-wide document?

    Any registered user can propose a document to be included in the e-Library.

    How to propose a document?

    1. Click on the "Propose your …", at the right-hand side menu and select “document”;
    2. Select “Joinup (site)”;
    3. At this point you have to fill in the form to create the document;
    4. Once the form is filled in, choose to submit for approval or save it as draft.

    Who reviews the documents that I propose?

    A generic document is only publicly visible after approval by the platform moderator.

    • Once you have submitted your document, a moderator will be notified and will check whether the content can be published;
    • The moderator will contact you in case of non-approval;
    • The moderator will publish the document in case of approval.
       

    Community- and project-specific documents

    Who can create a community-specific document?

    Any member of a community or project can create a document to be published within that community.

    How to create a document?

    1. Click on the "Propose your …", at the right-hand side menu and select “document”;
    2. Select the community in which you want to create your document;
    3. At this point you have to fill in the form to create the document;
    4. Once the form is filled in click the button “Save”;
    5. The document is created and immediately visible within your community or project.

    Who reviews the documents that I create?

    A community-specific document is published immediately, without any approval by the  community facilitator. However, the facilitator can edit or even remove the document.

     

  • Document: view a document

    What can I find on this page?

    On a document page, you can find the following:

    In the header section:

    • Generic information about the document (title, logo, creation date, owner and some generic taxonomies).

    In the main section:

    • A description of the document;
    • Some document categories and information;
    • The list of additional documentation (ppt, pptx, pdf, doc, docx and zip).
  • e-Library list

    What is displayed on this page?

    On this page, you can see a list of all e-library items (cases, factsheets, documents and video). The list shows for each e-library item:

    • the title;
    • the last update date;
    • the creator; and
    • the summary of its content.

    How can the list of e-library items be sorted?

    The list of e-library items can be sorted by date, title and rating.
    A select list of sorting criteria is available at top right of the page.

    How to view an individual e-library item?

    To consult an individual e-library item, click on its title. 

     

  • e-Library: list of recommended items

    What is displayed on this page? 

    On this page, you can see a list of all recommended e-Library items (cases, factsheets, videos, documents). It is a list of 10 e-Library items that match with the domain included in the user profile of the current user. The list shows for each item:

    • the title;
    • the last update date;
    • the creator; and
    • the summary of its content.

    How can the list of e-library items be sorted?

    The list of cases can be sorted by date, title and rating.
    A select list of sorting criteria is available at top right of the page.

    How to view an individual library item?

    To consult an individual case, click on its title.
     

     

  • Factsheet

    What is a factsheet?

    A factsheet is a document that describes the overall situation and progress within a particular country in a particular domain.

    Subscribe to a factsheet

    Who can subscribe to a factsheet?

    Any registered user can subscribe to a factsheet.

    How to subscribe to a factsheet?

    To subscribe to a factsheet:

    1. Click on “Actions” and “Subscribe” button  in the right-hand side menu
    2. Check the checkbox in front of the factsheet name;
    3. Choose whether to subscribe “on updates” and/or “on comments” by checking the checkboxes;
    4. Click on “Save”.

    Highlight a Factsheet

    What is a highlight?

    Any member of a community can highlight content within her/his community, so that it becomes visible to other community members in chronologic order of highlighting. Nearly all content types can be highlighted within any community, including news items, events, documents, cases, factsheets, interoperability solutions, and even other communities.

    Who can highlight (or remove highlight) a factsheet?

    • Users belonging to at least one community can highlight factsheets;
    • Once the factsheet is highlighted, it is displayed in their community;
    • The person who highlighted the content can remove the highlight from the content page;
    • You cannot remove a highlight that you did not add by yourself; and
    • Only community facilitators can remove highlights

    How to highlight (or remove highlight) a factsheet?

    To highlight a factsheet:

    1. Click on “Actions” and “highlight this factsheet";
    2. A list of communities in which you are belonging to will be displayed;
    3. Choose the communities [by checking checkboxes in front of them] where you want to highlight the case and click on the "highlight content" button;
    4. If the factsheet has already been highlighted, either by you or by somebody else, the checkbox in front of the community's name should be already checked;
    5. If you want to remove the highlight, uncheck the checkbox in front of the community's name and click on the "highlight content" button.
       
  • Factsheet: create a factsheet

    Who can create a factsheet?

    Only moderators can create a factsheet.

    How to create a factsheet?

    To create a factsheet:

    1. Click on “Propose your ..” and select "Factsheet" at the right of the page;
    2. A this point you have to fill in the form to create the factsheet;
    3. Click on “Save”.

     

  • Factsheets list

    What is displayed on this page?

    On this page, you can see a list of all factsheets. The list shows for each factsheet:

    • the title;
    • the last update date;
    • the creator; and
    • the summary of its content.

    How can the list of e-library items be sorted?

    The list of factsheets can be sorted by date, title and rating.
    A select list of sorting criteria is available at top right of the page

    How to consult an individual fact sheet?

    To consult an individual factsheet, click on its title.

  • Presentation list

    What is displayed on this page?

    On this page, you can see a list of all presentations. The list shows for each document:

    • the title;
    • the post date;
    • the creator;
    • the domain concerned; and
    • the summary of its content.

    How can the list of presentations be sorted?

    The list of presentations can be sorted by date, name, title and rating.

    A select list of sorting criteria is available at top right of the page.

    How to view an individual presentation?

    To view a presentation, click on its title.

  • Presentation page

    Posting a comment on a presentation

    Who can post a comment on a presentation?

    Any registered user of the platform can post a comment on a presentation.

    How to post a comment on a presentation?

    1. Navigate to the presentation page on which you want to comment;
    2. Post a comment on the presentation by:
    • Clicking on “Actions” and "Add comment". This action brings the cursor inside the comment field;
    • Clicking directly in comment field;
    1. Once the comment is completed, click on “Save” to publish the comment.

    Highlight a presentation

    What is a highlight?

    Any member of a community can highlight content within her/his community, so that it becomes visible to other community members in chronologic order of highlighting. Nearly all content types can be highlighted within any community, including news items, events, documents, cases, factsheets, open-source software, semantic interoperability assets, and even other communities.

    Who can highlight (or remove highlight) a presentation?

    • Users belonging to at least one community can highlight presentations;
    • Once the presentation is highlighted, it is displayed in their community;
    • The person who highlighted the content can remove the highlight from the content page;
    • You cannot remove a highlight that you did not add by yourself; and
    • Only community facilitators can remove highlights.

    How to highlight (or remove highlight) a presentation?

    To highlight a presentation:

    • Click on “Actions” and “highlight this presentation";
    • A list of communities in which you are belonging to will be displayed;
    • Choose the communities [by checkboxes in front of them] where you want to highlight the presentation and click on the "highlight content" button;
    • If the presentation has already been highlighted, either by you or by somebody else, the checkbox in front of the community's name should be already checked;
    • If you want to remove the highlight, uncheck the checkbox in front of the community's name and click on the "highlight content" button.
  • Propose a presentation

    Who can propose a presentation?

    Any registered user of the platform can propose a presentation. The publication of a presentation is subject to the approval of the platform moderator.

    How to propose a presentation?

    To propose a presentation:

    1. Click on the "Propose a presentation" button in the right-hand side menu;
    2. At this point you have to fill in the form to create the presentation;
    3. Once the form filled in, choose to submit for approval or save it as draft.

    How the presentation is displayed when created?

    Once created, the presentation is displayed under the e-library menu item.

    Who reviews the presentations that I propose?

    • A presentation cannot be published without approval from a moderator. The moderator controls that the content submitted is of interests of all users;
    • Once you have submitted your presentation, a moderator will be notified and will check whether the content can be published;
    • The moderator will contact you in case of non approval;
    • The moderator will publish the news item in case of approval.
  • Web TV list

    What is displayed on this page?

    On this page, you can see a list of all Web TV items. The list shows for each web TV item:

    • the title;
    • the last update date;
    • the creator; and
    • the summary of its content.

    How can the list of Web TV items be sorted?

    The list of Web TV item can be sorted by date, name, title and rating.
    A select list of sorting criteria is available at top right of the page.

    How to view an individual Web TV item?

    To consult the Web TV item, you just have to click on its title.

     

  • Web TV page

    What is displayed on this page?

    On the Web TV page, you can find the following information:

    • the author and the date of creation of the video;
    • the title of the video;
    • the video from a third party website;
    • the description of the video;
    • the domains ; and
    • the keyword.

    How to subscribe to a video page?

    On Joinup, it is possible to subscribe to a page (such as a video page), and receive notifications on updates or comments to this page via e-mail. To subscribe to a video page:

    1. Click on “Actions” and “Subscribe”in the right-hand side menu;
    2. Check the checkbox in front of the video name;
    3. Choose whether to subscribe “on updates” and/or “on comments” by checking the checkboxes;
    4. Click on “Save”.
  • Web TV: create a video

    Who can create a video?

    Only moderators of the platform can create a video.

    How to create a video?

    To create a video:

    1. Click on the "Create a Video" at the right of the page;
    2. A this point you have to fill in the form to create the video;
    3. Click on “Save”.
Events
  • Event: propose an event

    Who can propose an event?

    Any registered user of the platform can propose an event.

    How to propose an event?

    1. Click on the "Propose your … "button  in the right-hand side menu and select “Event”;
    2. At this point you have to fill in the form to create the event;
    3. Once the form created, choose to submit for approval or save it as draft.

    Who reviews the event?

    An event cannot be published without prior approval by a moderator.

    1. Once you have submitted your event, a moderator will be notified and will check whether the content can be published;
    2. The moderator will contact you in case of non-approval;
    3. The moderator will publish the news item in case of approval.

    How the event is displayed once published?

    Once published, the event is displayed:

    • in the "Upcoming events" list on the front page;
    • in the regular events listing, under the “Event” menu item.
  • Event: view an event

    What is an event?

    An event is an organised activity at a specific time and place (e.g. a meeting, a workshop, a webinar). Any registered user can propose events to be published on the platform, which is subject to the approval of the Moderator.

    What is displayed on this page?

    On an event’s page, you can find the following:

    • the event author and creation date;
    • languages and domains corresponding to the event;
    • the event rating;
    • the event description;
    • the country, scope and organisation type of the event;
    • information whether the event is free or open to anyone;
    • the start date and end date indicated in the local time of your profile;
    • the city and Google Map location;
    • the event organiser;
    • the event website and contact email;
    • the event venue, full address, agenda, expected participants and fees description.

    Highlight an event in your community or project

    Users belonging to a community or project can highlight an event, so it is listed  in their community.

    To highlight an event:,

    1. Navigate to the event page you want to highlight;
    2. Click on “Actions” and "Highlight this event", displayed in the right-hand side menu;
    3. All communities and projects in which you are a member are listed;
    4. Check the checkbox in front of each community or project you want to highlight. If it has already been flagged, either by you or by somebody else, the box in front of the community's name will already be checked;
    5. Click on the button "Highlight content".

    If you want to remove a highlight, simply uncheck the box in front of the community's name and click on the "highlight content" button.

    How to post a comment?

    Click on “Actions” and "post a comment" in the right-hand side menu. This action brings the cursor inside the Comment field.

     

  • Events list

    What is displayed on this page?

    On this page, you can see a list of all events. The list shows for each event:

    • the event date
    • the name of the event 
    • the author;
    • and
    • the summary of its content

    How can the list of events be sorted?

    The list of news item can be sorted by date, name, title, location and rating.
    A select list of sorting criteria is available at top right of the page.

    How to view an event?

    To consult the details of an event, you just have to click on the title. Event

Forums
  • Forum list: overview

    What is a forum?

    A forum is a communication tool that community and project members can use to create forum topics and comment on them. Any member of a community or project can create a forum topic or comment on a forum topic. The community facilitator has the authority to remove inappropriate forum topics and comments.

    What is displayed on the ‘forum’ page?

    This page displays a list of pre-defined forums (that is the same for each community or project). For each of these forums, the following is displayed:

    • the number of topics;
    • the number of posts; and
    • a description of the latest post.

    Can I change the pre-defined structure?

    Every community has the same pre-defined structure, which cannot be changed. The following forums exist:

    • Help and support
    • Implementation and practices
    • Known issues
    • Off-topics posts
    • Open discussions

    Within each forum, community or project members can create and comment on forum topics.

    How to view the forum topics list?

    1. Click on the predefined forum for which you want to see detailed forum topics list;
    2. Click on "view all" to display all topics for each of the predefined forums.
  • Forum topic list: overview

    What is displayed on the forum topic list?

    The forum topic list displays the following elements:

    • Which forum topics you have read yet to read;
    • The number of forum topics and the number of views;
    • The list informs you about the author of the post;
    • The list indicates whether the topic is highlighted or not.

    What is a forum topic?

    A forum topic is a specific discussion within a forum initiated by a community member.

    How to view a forum topic?

    1. Click on the forum topic you would like to view in the list;
    2. The forum topic and all the comments will be displayed.
  • Forum topic: create a forum topic

    Who can create a forum topic?

    Any member of a community can create a forum topic and comment on it.

    How to create a forum topic

    To create a forum topic:

    1. Navigate to your Community home page;
    2. Click on "forums" in the community sub-menu;
    3. At this point, you are in the list of pre-defined forums;
    4. Click on “Actions” and “Create a Forum topic” at the right side of the page;
    5. A this point you have to fill in the form to create the forum topic;
    6. Click on “Save” and the forum topic will be immediately published.

    How to decide which type of members can view and post in your topic? (Public or not public)

    • When creating a forum topic, a checkbox “Public” is displayed;
    • This checkbox allow you to decide which type of members can view and post in your topic
    • “Not Public” checking means that only members of the selected community can view and post in your topic;
    • “Public” checking means that members of the selected community and people from outside the community can view and post in your topic.

    How the forum topic is displayed when created?

    Once created, the forum topic is displayed in the corresponding forum.

    Who reviews the content of the forum topic?

    After publication, a topic can be edited and even removed by a community facilitator, should its content be found inappropriate.

     

  • Forum topic: edit, comment on, and delete a forum topic

    What is a forum topic?

    A forum topic is a specific discussion within a forum initiated by a community member.
     

    Edit a forum topic

    Who can edit a forum topic?

    A forum topic can only be edited by a facilitator or the author of the forum topic.

    How to edit a forum topic page?

    1. Click on the forum topic you want to edit;
    2. Click the "Edit" button in the menu on top;
    3. Make your changes to the forum topic;
    4. Save your changes.

    Delete a forum topic

    Who can delete a forum topic?

    A forum topic can only be deleted by a facilitator or the author of the forum topic.

    How to delete a forum topic page?

    This action is a definitive action. Once deleted, the forum topic and all comments will be removed from the forum. To delete a forum topic page:

    1. Click on the forum topic you want to delete;
    2. Select on the menu on top "Edit" and then click the button "Delete" at the bottom of the page;
    3. A confirmation page is displayed asking to proceed or to cancel.
    4. If confirmed the forum topic and all its comments are removed.

    Comment on a forum topic

    Who can post a comment on a forum topic?

    Any member of a community can comment on a forum topic.

    How to comment on a forum topic?

    To post a comment on a forum topic:

    1. Click on the forum topic you want to comment on;
    2. Post new reply by writing your comment in the body of the form and click on "Save".
General
  • Editor's choice

    View editor's choice list

    What is an editor's choice?

    An editor's choice refers to a content that is flagged by the moderator and that consequently is promoted on the platform.

    What is displayed on this page?

    All content is displayed as a list;
    The list shows :

    • profile information (name and photography of the author);
    • the post date;
    • the title ; and
    • a summary of its content.
    How is the list sorted?

    By default, editor’s choice list is sorted by post date. It means that latest contents marked as editor's choice are at the top of the list.
    Sort option can be modified:

    1. Click on post-date or title link;
    2. Choose to sort the list differently by selection the following options:
    • alphabetical for the 'title';
    • chronological or reverse-chronological for the post-date.
    How to view the detailed news item?

    Click on the title link to reach and display the whole content.

    Select/Unselect a news item as Editor's choice

    Who can select/unselect the news item as editor's choice?

    Moderators can select/unselect the news items as editor’s choice;

    How to select/unselect the news item as editor's choice list?

    The latest editor's choice is displayed directly on the homepage
     

  • Platform-wide metrics

    2 types of metrics on Joinup

    On Joinup, there are 2 different types of metrics:

    • Project metrics: They include metrics specific to the use of project (of an interoperability solution)
    • Platform-wide metrics: They include general metrics related to the use of Joinup

    Please click here (?) to know more about the project metrics.

    What is displayed on this page?

    • Evolution: This graph shows the evolution of the following:
      • Number of Groups (Community, interoperability solution, Software, repository)
      • Number of Items (News, Blogs, Events)
      • e-Library Items (Documents, Cases, Factsheets, Videos)
      • Number of Users
      • Number of interoperability solutions
    • Repartition: this graph shows the repartition between the following:
      • Number of Groups (Community, interoperability solution, Software, repository)
      • Number of Items (News, Blogs, Events)
      • e-Library Items (Documents, Cases, Factsheets, Videos)
      • Number of Blogs per country
      • Number of Cases per country
      • Number of Documents per country
      • Number of Events per country
      • Number of News per country
      • Number of Users per country
    • Geographical distribution: this graph shows the geographical distribution of the following
      • Number of Blogs per country
      • Number of Cases per country
      • Number of Documents per country
      • Number of Events per country
      • Number of News per country
      • Number of Users per country

    How to can the information be sorted?

    By default, the evolution and repartition graphs show Groups (Community, interoperability solution, Software, repository) and the geographical distribution graph shows Blogs.

    For each graph, you can choose which information you want to display. To modify the information you want to display:

    1. Click drop down list just above the graph; and
    2. Choose the information you want to display;
    3. The graph will be updated automatically.

    How to see more detailed metrics on the graphs?

    By clicking on the graphs, you can see more detailed metrics.

    1. Put your cursor on the place of the graph where you want to see more detailed information.
    2. Detailed information corresponding to your request will automatically be displayed on the graph.
    3. Just take the cursor off of the place to hide the detailed information.
Glossary
  • Glossary

    What is displayed in this page ?

    This page displays a glossary. It is a page that references all the keywords useful to know when you navigate within this website.
    This glossary allows you to navigate through the first letter of the words on the top of the page. Clicking on a letter redirects you to the list of terms that begin with this letter.

Homepage
  • Create your user account on Joinup

    How to create an account?

    1. Click on the “Register” button, displayed in the top-right;
    2. In the “Create new account” tab, fill in the form  with all mandatory fields;
    3. Click on “Create new account”
    4. The system will send you an e-mail with a one-time login link and a randomly generated password;
    5. Use the one-time login link or randomly generated password to login the first time to the platform;
    6. After login in, change your password into something that you can more easily remember;
    7. In the “Account” tab, click “edit”, fill in a new password and confirm it.

    Why do I need to create an account?

    With your account you can login and:

    • Join communities and projects of interoperability solutions;
    • Create news items, wiki pages, forum posts and other documents related to these groups;
    • Propose platform-wide documents, news items, events;
    • Propose your own communitiesand projects of interoperability solutions.

    How to change your password?

    After logging in, change your password into something that you can more easily remember. This can be done in the “Account” tab of “My Page”.

    To change your password:

    1. Login to the platform;
    2. Click on "My Page" menu item;
    3. Click on the "Edit" tab at the top of the page;
    4. At this point, you are in your account settings;
    5. In the "Account information" block, provide a new password, confirm this password and save your changes.
  • Front page

    How to add an advertisement banner to the Joinup frontpage?

    Go to https://joinup.ec.europa.eu/node/add/advertisement

    This feature is only available to Joinup moderators and administrators.

     

    How to add a revolving banner in the home carousel?

    Go to https://joinup.ec.europa.eu/node/add/home-carousel

    This feature is only available to Joinup moderators and administrators.

     

    How to edit a specific revolving banner in the home carousel?

    Go to https://joinup.ec.europa.eu/admin/content/node/list and filter content by type with the value "Home carousel". This will display the list of home carousel banners, which allows you to edit an individual banner.

    This feature is only available to Joinup moderators and administrators.

Interoperability solutions
  • Catalogue of interoperability solutions

    What is displayed on this page?

    On this page, you can see a list of all interoperability solutions hosted on Joinup and all federated interoperability solutions hosted on the federated repositories. For each solution, the list shows:

    • the name of the interoperability solution;
    • a short description;
    • the user who has created the interoperability solution and the creation date;
    • the rating;
    • the number of downloads; and
    • a link to the download page of the interoperability solution. The “download” button links to the latest release of the solution.

    How can the list of solutions be sorted?

    • The list of software can be sorted by creation date, by title, by rating, and by number of solutions;
    • A select list of selection criteria is available at top of the page (selection on type of solution, selection on the language and selection on keywords).

    How to view an interoperability solution?

    To enter a interoperability solution, click on its title.

  • Clearing Process

    How to propose a federated interoperability solution?

    To propose a federated interoperability solution, you must first be logged in. If you do not have an account, you can create one here

    After logging in, navigate to the home page or to your personal page. At the right-hand side, click the “Propose your...” button. In the slide-down menu, choose “interoperability solution”. You will be redirected to a new page where you are asked to fill in the necessary details (marked by an asterisk-*). You should also take note of and accept the Ten Rules of Joinup. When you are done filling in the form, use the Propose button to close the page. You will then be redirected to the project page for the interoperability solution. A message will be sent to the Clearing Process Manager who will review and act upon your submission.

    How to create a distribution?

    To create a distribution, navigate to your interoperability solution. Click “edit” in the top menu. You will be redirected to the edit form. With all mandatory fields completed, press the Save button at the bottom of the page.

    After creating a release, you should request an assessment. 

    How to request an assessment?

    To request an assessment of a solution release, perform the following actions. First, navigate to the release you want to request the assessment for. Select the Edit menu item. In the File section, you should upload the self-assessment report. At the bottom of the page press the Request Maturity button. The Clearing Process Manager will be notified of the request.

  • Federated interoperability solution: view

    What is a federated interoperability solution?

    A federated interoperability solution is an interoperability solution hosted on a federated repository.

    What is displayed on this page?

    On a federated interoperability solution page, you can find the following:
    • Generic information about the federated itneroperability solution (title, logo, creation date, author, federated repository name);
    • Metadata of the federated interoperability solution;
    • a description of the federated interoperability solution;
    • A download link for a distribution of the federated interoperability solution;
    • The possibility to export the metadata of the interoperability solution;
    • Statistics and metrics;
    • A link to add the federated interoperability solution to the list of solutions you use.

     

  • Federated Repository Page

    What is a federated repository?

    A federated repository is an existing repository of interoperability solutions (e.g. semantic interoperability solutions, open-source software …) that exchanges information (metadata) about its interoperability solutions with the Joinup platform, creating a pan-European federation of repositories of interoperability solutions. Joinup provides “federated” access to these solutions from a single point of access, giving more visibility to the external repository and its solutions. The interoperability solutions are described in conformance with ADMS Application Profile (ADMS-AP) and shared via a platform with the goal of disseminate good practices on metadata management and encourage Member States to set policies, processes, and infrastructures for “metadata” management.

    What is displayed on this page?

    On this page, you can see a list of federated repositories with the author, the creation date and a short description.

    How to sort the list?

    • The list of repositories can be sorted by creation date, by title, by the number of solutions and by the rating;
    • A select list of sorting criteria is available at top right of the page

    How to consult the description of an individual federated repository?

    Navigate to the information on Joinup about a federated repository by clicking on its name in the list. The relevant description metadata of the federated repository will be displayed, together with all interoperability solutions that are hosted on this repository.

    How to import asset releases?

     

    1.       Go to the Joinup platform and login with your user (this should be the same user as the one that created the repository you wish to update)

     

    2.       Browse to your repository page (for example : https://joinup.ec.europa.eu/catalogue/repository/metadata-registry)

     

    3.       Once in your repository, you should see a link in the menu that can be found underneath the main header, on the upper right corner:

    The 3 link/button from the top should state “Upload description metadata”:

     

    4.       This should open a new webpage , where you should be able to find a button to press with the label “Choose File” :

     

    5.       After pressing the “Choose File” button, a window should pop-up prompting you to select the file to upload :

    Select the file that you wish to upload and press open.

     

    6.       If the upload has been made then you should be sent back to the main repository page with the following return message :

     

    You will then have to wait for the batch file to run, this takes about one hour, after which you can check if the data was correctly uploaded. If it hasn’t please let us know! We will check the report files to see what errors possibly occurred.

    Also it is important to note that only one file will be uploaded at a time, uploading a second file before the batch has ran will overwrite the previous file and only upload the second. Therefore you will either have to upload one file every hour or aggregate the different files into one.

News
  • News list

    What is displayed on this page?

    On this page, you can see a list of all platform-wide news items. The list shows for each news item:

    • the profile author;
    • the publication date;
    • the title; and
    • the summary of its content.

    How can the list of news items be sorted?

    The list of news item can be sorted by date, name, title and rating.
    A select list of sorting criteria is available at top right of the page.

    How to consult an individual news item?

    To access the news item, you just have to click on the title.
     

  • News: display a news item

    What is displayed in this page ?

    All news item information is available here as :
     
    • the title and content of the news
    • the author
    • the date the news item has been posted
    • downloadable documentation files
    • the possibility to add a comment for this news item
    • related information
    • metadata of the news item (geographical coverage and themes)

    Editor's choice

    For users having the moderator role, there's a link in the quick actions allowing him to select/unselect this news as "editor's choice".
    The latest editor's choice appears directly at homepage.
  • News: propose, edit, comment on, and delete a news item

    Two kinds of news items

    Users can share news items within their community or within the general “News” section of the platform:

    • Platform-wide news items:  platform-wide news items are directly included in the “News” section and do not belong to a community or a project. All registered users can propose a news item, the publication of which is subject to the approval of the platform moderator.
    • Community- and Project-specific news items: These news items pertain to a community or project. Only community members or project members can create them and they are immediately published within the community or project. The facilitator can edit the news item to improve its description or even decide to remove it.

    View a news item

    What is displayed on this page?

    For every news item, the following elements are displayed:

    • the title and content of the news;
    • the author, email contact and its location;
    • the post-date (the date by which the news item has been posted);
    • the source URL of the news item;
    • documentation files that can be downloaded;
    • the possibility to add a comment for this news item;
    • related terms for other news item list.

    Highlight news item

    What is a highlight?

    Any member of a community can highlight content within her/his community, so that it becomes visible to other community members in chronologic order of highlighting. Nearly all content types can be highlighted within any community, including news items, events, documents, cases, factsheets, interoperability solutions, and even other communities.

    Who can highlight (or remove highlight) a news item?

    • Users belonging to at least one community can highlight news;
    • Once the news item is highlighted, it is displayed in their community;
    • The person who highlighted the content can remove the highlight from the content page;
    • You cannot remove a highlight that you did not add by yourself;
    • Only community facilitators can remove all highlights.

    How to highlight (or remove highlight) a news item?

    To highlight a news item:

    1. Click on “Actions” and “highlight this news";
    2. A list of communities in which you are belonging to will be displayed;
    3. Choose the communities [by checkboxes in front of them] where you want to highlight the news item and click on the "highlight content" button;
    4. If the news item has already been highlighted, either by you or by somebody else, the checkbox in front of the community's name should be already checked;
    5. If you want to remove the highlight, uncheck the checkbox in front of the community's name and click on the "highlight content" button.

    Platform-wide news items

    Who can propose a platform-wide news item?

    Any registered user can create a news item.

    How to propose a news item?

    To create a news item:

    1. Click on the action "Propose a …" , displayed in the right-hand side men and select “News”;
    2. Select “Joinup (site)”;
    3. At this point you have to fill in the form to create the news item;
    4. Once the form is filled in, choose to submit for approval or save it as draft.

    Who reviews the news items that I propose?

    A news item is only publicly visible after approval by the platform moderator.

    1. Once you have submitted your document, a moderator will be notified who will check whether the content can be published;
    2. The moderator will contact you in case of non-approval;
    3. The moderator will publish the document in case of approval

    Community- and project-specific news items

    Who can create a community-specific news item?

    Any member of a community or project can create a news item to be published within his or her community or project.

    How to create a community-specific news item?

    1. Click on ”Propose your …” and  "news”, displayed in the right-hand side menu;
    2. Select the community for which you want to create the news item;
    3. At this point you have to fill in the form to create the news item;
    4. Once the form is filled in click the button “save”;
    5. The news item t is created and immediately visible within your community or project.

    Who reviews the news item that I create?

    A community-specific news item is published immediately, without requiring any approval. However, the facilitator can edit or even remove the news item after its publication.

    Edit a news item

    Who can edit a news item?

    The news item owner, the facilitator and the moderator can edit the news item.

    How to edit a news item?

    To edit a news item:

    1. Click on the news item that you want to edit;
    2. Click on “Edit” tab;
    3. Update information about the news item;
    4. Click on “Save” to accept the update;
    5. The changes will be automatically published.

    What happens when editing unpublished contents?

    • When you edit unpublished contents, a moderator or facilitator will be notified.
    • They will check the updates and decide whether or not the content meets the requirements. 
    • If the content meets the requirements, it will be published.
    • If the content does not meet the requirements, you will be notified and the update will not be published.

    What happens when editing published contents?

    • When you edit published contents, a moderator or facilitator will be notified.
    • They will check the updates and decide whether or not the content meet the requirements.
    • If the content meets the requirements, it will be published. 
    • If the content does not meet the requirements, you will be notified and the moderator or facilitator will unpublish the content.

    Delete a news item

    Who can delete a news item?

    The news item owner, the facilitator and the moderator can delete the news item.

    How to delete a news item?

    To delete a news item:

    1. Click on the news item that you want to delete ;
    2. Click on “Edit” tab;
    3. Click on “Delete” at the bottom of the page to delete the news item.

    Post a comment on a News item

    Who can post a comment on a News item?

    Any registered user can post a comment on a news item.

    How to post a comment on a News item?

    1. Select a News item;
    2. Post a comment on the News item by:
    • Clicking on “Actions” and "Post a comment". This action brings the cursor inside the comment field;
    • Clicking directly in comment field;
    1. Once the comment is completed, click on the “Save” button to publish the comment.

    Delete a comment on a News item

    Who can delete a comment on a News item?

    The news item owner, the facilitator and the moderator can delete a comment on a news item.

  • Newsletter list

    What is a newsletter?

    A newsletter is a periodically distributed publication that its subscribers receive via e-mail. On Joinup all newsletters are also archived on the platform and can be consulted by all users.
    View Newsletter list page

    What is displayed on this page?

    This page contains a list of all newsletters that have been sent out on the platform.

    How can the list of newsletters be sorted?

    The list of newsletter can be sorted by date, by name, by title and by rating.
    A select list of sorting criteria is available at top right of the page.

    How to view an individual newsletter?

    To access a newsletter, you just have to click on the title.
     

  • Newsletter: configuration page

    What does this page show?

    On this page, you can see a list of newsletters to configure.

    The list is sorted by newsletter name.

    By clicking on the link "edit Newsletter" you  have the possibility change configuration like :

    •     Newsletter name
    •     Description
    •     Sender information

     

  • Newsletter: create and edit a newsletter

    Create a Newsletter

    Who can create a newsletter?

    • Moderators can create Newsletters.
    • Newsletters are managed by the moderators.

    How to create a newsletter?

    1. Click on “My Page”
    2. Click on "Create a Newsletter" at the bottom of the left sub-menu;
    3. At this point you have to fill in the form to create the newsletter. You can choose one of the following sending options:
    • Don't send now;
    • Send one test newsletter to the test address;
    • Send newsletter;
    1. Click on “Save”.

    Moderator can also create automated newsletters and define the following:

    • How frequently the system will send newsletters to subscribers (days/weeks/month)
    • Which content type or taxonomy to send;
    • What week day and time of the day the newsletter should be sent out ;
    • How to format the newsletter.

    Edit a Newsletter

    Who can edit a Newsletter?

    Newsletters can only be edited by a platform moderator.

    How to edit a Newsletter?

    To edit a newsletter:

    1. Click on the Newsletter that you want to edit ;
    2. Click on “Edit” tab at the top of the page;
    3. Update information about the Newsletter ;
    4. Click on “Save” to accept the update;
    5. The changes will be automatically published.
  • Newsletter: edit a Newsletter

    What happens when I edit a newsletter?

    You have the possibity to change the profile of a newsletter:

    Change:

    • Newsletter name
    • Description
    • HTML to text conversion
    • Digest

    HTML to text conversion

    If your email is sent as plain text you could determine how the links are written.

    You could Append hyperlinks as a numbered reference list or Display hyperlinks inline with the text.

    Digest

    You could change:

    • The frequency of sending
    • The types of content of the newsletter
    • The categories of the newsletter

     

     

     

     

  • Newsletter: view, subscribe, and unsubscribe to a newsletter

    Subscribe/Unsubscribe to newsletter

    Who can subscribe/unsubscribe to a newsletter?

    Any registered user can define whether or not he wants to receive a newsletter.

    How to subscribe/unsubscribe to a newsletter?

    1. Click on “My Page” menu item;
    2. Click on “edit” at the top of the page;
    3. Click on “My newsletters”;
    4. Select the newsletter(s) to which you want to subscribe or unsubscribe;
    5. Click on “Save”.
Open Source Software
  • Interoperability solution project: description

    Edit (modify) a software project

    Who can edit (modify) an interoperability solution project?

    Only the project facilitator or the project owner can edit (and thus modify) the description and properties of an interoperability solution project.

    How to edit (modify) an intereoperability solution project?

    1. Navigate to the interoperability soltuion project for which you are the project owner or facilitator;
    2. Click on “description” in the left-submenu
    3. Click on “Edit” tab;
    4. Update information about the project;
    5. Click on “Save” to confirm your update.
  • Software project: main page

    What is an interoperability solution project?

    An interoperability solution project is an on-line group of users with communication and collaboration tools for people who develop or use particular interoperability solution.

    What is displayed on this page?

    On this page, you can see a list of projects with the author, the creation date and a short description.

    How is this list sorted?

    • The list of projects can be sorted by creation date, by title, by the number of downloads and by the rating;
    • A select list of sorting criteria is available at top right of the page.

    How to consult the description of an individual interoperability solution project?

    Navigate to the information on Joinup about a project by clicking on its name in the list. The interoperability solution main page will be displayed.

    Subversion: source code repository

    Joinup offers each project a free Subversion (SVN) version control system. A good introduction to Subversion (sometimes referred to as "SVN") can be found in this on-line book: http://svnbook.red-bean.com .

    How obtain anonymous access to Subversion?

    Each project's SVN repository can be checked out through anonymous access with the following command(s).

    svn checkout https://joinup.ec.europa.eu/svn/<PROJECT-NAME>

    Users can provide these URL to the SVN clinet tool of their choice. Tortoise SVN is a popular, easy-to-use graphical SVN client: http://tortoisesvn.tigris.org.

    How to obtain developer access to Subversion via DAV?

    Only project contributors can access the SVN tree via this method. Substitute developername with the proper values. Enter your site password when prompted.

    svn checkout --username developername https://joinup.ec.europa.eu/svn/<PROJECT-NAME> 

      

    File sharing service: WebDAV

    On Joinup, each project has a file sharing service, accessible at:

    https://joinup.ec.europa.eu/webdav/<PROJECT-NAME>

    Each www-public folder is mapped to the folder:

    https://joinup.ec.europa.eu/site/<PROJECT-NAME>
     

    How to add content to a specific www-public folder of a project?

    1. Make sure that:

    - you are a member of the specific project.
    - the option "Display WebDAV link" is checked see here on how to do this.

    2. To add content to a to a specific www-public folder of a project, use the map network drive tool that is standard in Windows. Login with your Joinup credentials.

     

    Nexus repository manager

    Nexus repository manager

    On Joinup, a Nexus repository manager can be used by build tools such as maven to:

    1. proxy a remote repository and cache external artefacts saving both bandwidth and time required to retrieve a software artefact from a remote repository, and 
    2. host a repository providing your project with a deployment target for local artefacts (e.g. development build).

    The Nexus repository manager is available at  https://joinup.ec.europa.eu/nexus and can be accessed by users with the developer and project owner roles using their Joinup user credentials. The release manager can also upload artefacts within the maven repository (nexus).

    The user guide "Repository Management with Nexus" provides you more information.

    What are the prerequisites to use the maven repository?

    To populate the maven repository of Joinup with the releases coming from your project, you need to:

    • Have an account on Joinup (?)
    • Have requested the creation of a maven repository for your project (see below)
    • Have the developer or the project owner role to publish on the snapshot repository associated to your project
    • Be the project owner to publish on the release repository associated to your project

    How to request the creation of a maven repository?

    Creating a maven repository is not an automated process on Joinup.

    To use the Maven repository of Joinup, you need to request it through the contact form.

    During your request, please provide us with the following information:

    • The Project Name
    • The Project URL
    • The groupId of your project.

    By default, Joinup is offering the groupId "eu.europa.ec.joinup.<your_project_name>".

    Join a Software project

    Who can join a Software project?

    Any registered user can request membership to a Software project;

    How to join a Software project?

    Joining a Software project requires a community facilitator or the owner to validate your request;
    To join a Software project:

    1. Navigate to the software project you want to join;
    2. Click on the “Request membership”;
    3. Confirm you want to join the project;
    4. The project owner and facilitator will be notified of your request;
    5. You will receive a notification informing you have joined the Software project.

    Leave a Software project

    Who can leave a Software project?

    Any members of a Software project can leave the project.

    How do I leave a Software project?

    Leaving a Software project does not require approval from facilitator or project owner;
    To leave the Software project:

    1. Navigate to the software project that you want to leave;
    2. Click on "leave this group";
    3. Confirm you want to leave the project by filling the form;
    4. You will receive a notification informing you have left the software project.

     

People
  • Moderators list

    What is displayed on this page?

    On this page, you can see a list of all moderators. The list shows for each user:

    • the name; and
    • the last update date

    How can the list of moderators be sorted?

    A select list of sorting criteria is available at top right of the page. The list of users can be sorted by date, name, number of kudos and rating;
     

  • People list

    What is displayed on this page?

    On this page, you can see a list of all registered users. The list shows for each user:

    • the name; and
    • the last update date.

    How can the list of people be sorted?

    A select list of sorting criteria is available at top right of the page. The list of users can be sorted by date, name, number of kudos and rating.

  • Recommended users list

    What is displayed on this page?

    On this page, you can see a list of all recommended users. The list shows for each user:

    • the name; and
    • the last update date.

    How can the list of recommended users be sorted?

    A select list of sorting criteria is available at top right of the page.  The list of recommended users can be sorted by date, name, number of kudos and rating.
     

Projects
  • Create a legal document

    What is a legal document?

    A legal document is a project-specific document on Joinup which can contain any legal text, e.g. Contributor Licence Agreement, and that a member of the project can sign. The Joinup platform keeps a historic log of all "signatures" on a page, which may not be modified afterwards.

    Who can create a legal document?

    A project owner or facilitator can create a project-specific document on Joinup which can contain any legal text, for example a Contributor Licence Agreement.

    How to create a legal document?

    1. Navigate to the project in which you want to create a legal document;
    2. Click on “Create a legal document” button in the right-hand side menu;
    3. Fill in the form and Click on “Validate”;
    4. A member a the project can now sign the legal document;

    Please note that once you have validated the creation of the legal document, it is not possible to edit it anymore. Joinup keeps a historic log of all "signatures" on a page, which may not be modified afterwards.

    How to delete a legal document?

    1. Navigate to the project in which you want to create a legal document;
    2. Click on the e-Library item in the left sub-menu of the project;
    3. Click on the legal document that you want to delete;
    4. Click on “Delete” and confirm
  • Issue: delete a category

    What is an issue category?

    The Joinup platform allows managing project-specific issue categories, that allow project owners to bring structure to the issues managed in the issue tracker.

     

    Who can delete an issue category?

    Only a project owner can delete an issue category.

    What is displayed in this page?

    In this page you could delete a category.

  • Issue: edit a project-specific issue category

    What is an issue category?

     The Joinup platform allows managing project-specific issue categories, that allow project owners to bring structure to the issues managed in the project's issue tracker. 

    What does this page show?

    In this page you could modify the name of a category.

  • Issue: edit an issue category

    What does this page show?

    In this page you could

    • add
    • modify
    • delete

    categories for the issue of the project which you are owner

  • Issue: submit an issue

    Who can submit an issue?

    Any registered user can submit an issue.

    How to submit an issue?

    1. Navigate on the project for which you want to submit an issue;
    2. Click on the “Issue” menu item on the top of the page;
    3. Click on “Actions” and "Create an Issue" at the right-hand side of the page;
    4. A this point you have to fill in the form to create the issue with the following information:
    • Title : The title of your issue;
    • Description : A complete and detailed description of the issue;
    • Project : Name of the project;
    • Version : Release version of the project;
    • Component : The component concerned by the issue (code, documentation, ...);
    • Category: The category of the issue (bug, improvement, etc.). Please note that you may click on the link edit a categories if you are the owner of the project and add, modify or delete categories (except Bugs, Tasks, Improvements, Features, Supports, Asset Development Assistant)
    • Priority : The priority of the issue (minor, normal, major);
    • Assigned: The developer in charge of the issue. If you are project owner or developer, you can assign the issue to every member of the project. If you are a member of the project, you can only assign an issue to yourself. When the issue is created, it is unassigned;
    • Status : The status of the issue (active, resolved, closed, ...);
    1. Once the form is completed, Click on “Save” to submit the issue.
     
     

     

  • Mailing list

    What is a mailing list?

    A mailing list is a collection of names and addresses. It allows users of each open-source software (OSS) or semantic interoperability solution who subscribe to the mailing list to send and receive e-mail messages directed to all subscribers of the mailing list. For each mailing list, a list of e-mail messages is accessible online.

    Each project or community can have one or more mailing lists.

    Where can I access my mailing lists?

    All Joinup mailing lists are accessible via the following URL:

    http://joinup.ec.europa.eu/mailman/

    When clicking on this link, a listing of all the public mailing lists on joinup.ec.europa.eu will be displayed.

    Click on the list name you are interested in to get more information about the list, or to subscribe, unsubscribe, and change the preferences on your subscription.

    List administrators, you can visit the list admin overview page to find the management interface for your list.

    Please contact mailman@joinup.ec.europa.eu if you are facing trouble when using the lists.

    Who can subscribe to a mailing list?

    Any project member or community member can subscribe to the mailing list of his or her community, open-source software project, or semantic asset project.

    How to subscribe to a mailing list using Joinup?

    1. Navigate to your community, or project;
    2. Click on the link “Actions” and “Subscribe” available in the right-hand menu;
    3. Select the boxes for which you want to subscribe;
    4. Click on “Save” to subscribe.

    Please note that when you become a member of a community and/or project, you are automatically subscribed to the mailing list.

    Click here to know more about content subscription (?)

    How to subscribe using mailman?

    1. Click on http://joinup.ec.europa.eu/mailman/
    2. At this point, the list of all public mailing lists of Joinup will be displayed.
    3. Click on the list name you are interested in
    4. Follow the instructions written under ‘Subscribing to <Mailing list Name>’:
    • Fill out the form
    • You will receive an e-mail requesting confirmation
    • Once the confirmation is received, your request will be held for approval by the list moderator
    • You will be notified of the moderator's decision by email.

    How to unsubscribe?

    To unsubscribe from a mailing list:

    1. Click on http://joinup.ec.europa.eu/mailman/
    2. At this point, the list of all public mailing lists of Joinup will be displayed.
    3. Click on the list name of the mailing list you want to unsubscribe to
    4. Enter your subscription email address at the bottom of the page (under <Mailing list Name> Subscribers).

    Who can send messages to a mailing list?

    Only users who are subscribed to the mailing list can send messages to it. All other users will receive these messages.

    How are messages sent to the mailing list archived?

    Every message that is sent via e-mail to the e-mail address of the mailing list, is archived as a post to the forum “mailing list” within the forum section of your community or project.

    Who can create an additional mailing list?

    Only the facilitator or project owner can create additional mailing lists with a community or project.

    How to create an additional mailing list?

    1. Navigate to your community or project;
    2. Click on the link “Actions” and “Add a Mailing list” at the right side of the page;
    3. Enter the required suffix of mailing list. The name of the mailing lists consists of the project name or community name plus a chose suffix.
    4. Click on “Add Mailing list”.
    5. The mailing list will be created instantaneously. Other project members have to subscribe to the mailing list.

       

  • Members list

    What can I find on this page?

    On the Members list of a project or community, you can see all users who are a member of the project or community. The community facilitator or project owner are listed as well. 

  • Members: add members

    Adding members

    Only project owners or facilitators have access to this page. If you're a project owner or facilitator, click on the "Add members" link in the project view.

    How do I add members?

    On the "Add members" page, a list of all users not yet in the project can be found. Check the box next to all users you want to add their name and click the "Add these users" button. These users will be notified that they were added to the project.

    What is the difference between "member" and "facilitator"?

    • A member is a regular member of the project. They can create any contents, but it has to be approved.
    • Facilitators are also members of a project, with all rights of a regular member. They can also approve submitted contents and manage users.
  • Members: manage members

    Managing members

    Only project owners or facilitators have access to this page. If you're a project owner or facilitator, click on the "Manage members" link in the software view.

    How do I manage members?

    On the "Manage members" page, a list of all project members can be found. Change the boxes next to the members you want to edit. Then click on "apply these changes." The users will receive a mail to let them know of the changes.

    What can I do?

    • Check/Uncheck the “facilitator” box and give/remove the facilitator rights to a member
    • Check/Uncheck the “developer” box and give/remove the developer rights to a member
    • Check/Uncheck the “release manager” box and give/remove the release manager rights to a member
    • Uncheck the “member” box and remove the member from the project

    I can't check or uncheck a box!

    Sometimes, you won't be able to check / uncheck boxes. This is because these members haven't been approved yet. You'll see "approve" and "deny" links under their name then.

    In another case, it's because the member you want to alter, is the project owner. As he's the owner, you can't demote them from facilitator, and can't remove them from the project. A moderator's intervention is required if these changes are necessary.

    What is the difference between "member", "developer" and "facilitator"?

    • A member is a regular member of the project. He can create any contents, but it has to be approved.
    • The developer role allows: to assign an issue to himself, to contribute with source code to the subversion repository and to upload snapshot artifacts within the maven repository (nexus).
    • Facilitators are also members of a project, with all rights of a regular member. They can also approve submitted contents and manage users

    What is the role of a "release manager"?

    A release manager can manage (create and edit) project releases. He can also upload artifacts within the maven repository (nexus).

    Please click here (?) to know more about how to use the maven repository.

  • Project metrics

    2 types of metrics on Joinup

    On Joinup, there are 2 different types of metrics:

    • Project metrics: They include metrics specific to the use of project (of an interoperability solution)
    • Platform-wide metrics: They include general metrics related to the use of Joinup

    Please click here (?) to know more about the project metrics.

    What is displayed on this page?

    You want to have insights on how your project is active?

    The project overview page contains the following info:

    • Number of reads
    • Number of solutions
    • Number of people who have indicated that they use the solution
    • Number of issues
    • Number of downloads

    If you click on the link “More metrics”, you get redirected to the project metrics page.

    The project metrics page contains metrics which show the following:

    • Evolution. This graph shows the evolution of the following:
      • Number of Items (News, Blogs, Events)
      • Number of e-Library Items (Documents, Cases, Factsheets, Videos)
      • Number Forums
      • Number of Users
    • Repartition. This graph shows the repartition between the following:
      • Number of Items
      • Number of e-Library Items (Documents, Cases, Factsheets, Videos)
      • Number of Forums
    • Geographical distribution. This graph shows the geographical distribution of the following:
      • Number of Blogs per country
      • Number of Cases per country
      • Number of Documents per country
      • Number of Events per country
      • Number of News per country
      • Number of Users per country
    • Surveys. This graph shows the results of the survey that have been conducted.
    • Solutions. This graph shows the following :
      • Number of downloads per solutionNumber of issues per solution

    How to can the information be sorted?

    By default, the project metric page displays the content as follows:

    • the evolution and repartition graphs show Items (News, Blogs, Events),
    • the geographical distribution graph shows Blogs,
    • the solution graph shows the number of downloads/solution.

    For each graph, you can choose which information you want to display. To modify the information you want to display:

    1. Click drop down list just above the graph; and
    2. Choose the information you want to display;
    3. The graph will be updated automatically.

    How to see more detailed metrics on the graphs?

    By clicking on the graphs, you can see more detailed metrics.

    1. Put your cursor on the place of the graph where you want to see more detailed information.
    2. Detailed information corresponding to your request will automatically be displayed on the graph.
    3. Just take the cursor off of the place to hide the detailed information.
  • Propose your project

    Two kinds of projects

    The Joinup platform supports two kinds of projects:

    1. Interoperability solution projects
    2. Open-source software projects.

    Propose an interoperability solution project

    Who can propose an interoperability solution project?

    Any registered user can propose an interoperability solution project to be registered on Joinup.

    How to propose your interoperability solution project?

    1. Click on "Project" under "Propose your... ", at the right-hand side of the page and select “Interoperability solution” in the dropdown of the form;
    2. A this point you have to fill in the form to create the project;
    3. Choose to submit for approval or save it as draft.

    How the interoperabilty solution project is displayed when created?

    Once created, the asset is displayed in the full list of interoperability solutions, under the “interoperability solutions” menu item.

    Who reviews the proposed interoperability solution project?

    A semantic asset cannot be published without approval from a moderator, or clearing process manager. He controls that the semantic asset meets the necessary requirements. The following steps are taken:

    1. Once you have proposed your semantic asset, the moderator will be notified and will check whether the project can be published;
    2. The moderator will contact you in case of non approval;
    3. The moderator will publish the semantic asset in case of approval.

    Propose a Software project

    Who can propose a Software project?

    Any registered user of the platform can propose a Software project

    How to propose a Software project?

    1. Click on "Propose your software" under "Propose your...", at the right-hand side of the page or click on “Software” in the main menu and Click on “Propose your software” at the top of the Software main page;
    2. A this point you have to fill in the form to create the software;
    3. Choose to submit for approval or save it as draft.

    Who reviews the proposed software project?

    A Software project cannot be published without prior approval by the platform moderator.  The moderator controls that the proposed software project meets the necessary requirements, in particular the 10 principles for open-source software on Joinup.

    1. Once you have submitted your software project, a moderator will be notified and will check whether the project can be published;
    2. The moderator will contact you in case of non approval;
    3. The moderator will publish the software project in case of approval.

    How the Software project is displayed when created?

    Once approved, the software is displayed in the full list of software, under the “Interoperability solution” menu item.

    Who can download your project when created?

    When creating a project, a project owner can decide to allow users to anonymously download release files. This is a setting you can alter in the description of your project while editing it.

    By enabling this option, a user who is not logged in and attempting to download a release file will have to fill in a popup to decide whether he wants to:

    • provide a short feedback (the user will be forwarded to the login / registration page. After login, he will be redirected to the release page)
    • remain anonymous (the download starts immediately).

    To allow anonymous download, tick the checkbox “Allow anonymous download” while filling the form to propose your project. When your project is created, you can further edit this setting by editing your project (?).

    By default, “Allow anonymous download” is disabled. Why? The platform sends out a post-download survey to registered users who have downloaded an asset/software release to capture their feedback.

    Subversion: source code repository

    offers each project a free Subversion (SVN) version control system. A good introduction to Subversion (sometimes referred to as "SVN") can be found in this on-line book: http://svnbook.red-bean.com

    How to display the Source Code Repository (SVN) link?

    Joinup offers each project a Subversion (SVN) version control system.

    However, not all projects make use of the SVN services. By default, the link to the SVN service is:

    • not displayed for Semantic asset project
    • displayed for Software project

    To display the SVN link, tick the checkbox “Display the SVN link” while filling the form to propose your project. When your project is created, you can further edit this setting by editing your project (?)

    Please click here (?) to know more about the SVN service.

    How to display the WebDAV link?

    Joinup offers each project a file sharing service (WebDAV).

    However, not all projects do use WebDAV service. By default, the link to WebDAV service is not displayed.

    To display the WebDAV link, tick the checkbox “Display WebDAV link” while filling the form to propose your project. When your project is created, you can further edit this setting by editing your project (?)

    Please click here (?) to know more about WebDAV service.

    How to display the maven repository (nexus) link?

    On Joinup, a Nexus repository manager can be used.

    By default, the link to the maven repository service is:

    • not displayed for Semantic asset projects
    • displayed for Software projects

    To display the maven link, tick the checkbox “Display maven link” while filling the form to propose your project.

    Please click here (?) to know more about the nexus repository manager service.

     

  • Release: create a release

    Release

    Who can create a release?

    Projects owners and release managers (?) are allowed to create new releases of semantic asset and software projects.

    How to create a new release?

    1. Navigate to the project for which you want to create a new release;
    2. Click on the “Release” menu item on the left of the page;
    3. Click on "Create a release" under at the right of the page;
    4. A this point you have to fill in the form to create the release with the following information:
    • Version number elements: Define here your version number.
    • File information: Attach here your release file in one of the formats indicated in the form. Click on “Add more file” to add more files. The restricted formats are the same as above.
    • Attachments: You can attach documents to your release with the extensions indicated in the form. Click on “Add another item” to add more documents. The restricted formats are the same as above.
    • Release note: Describe here your release evolutions: bug corrections, improvements, new features, ...
    1. Click on "Save" to create the release.

    Which format to use for creating your release file?

    You can attach your release file in one of the formats indicated in the form.

    Which extensions to use for attach document to a release?

    You can attach your documents to your release with the extensions indicated in the form.  

    Do I have the ability to add more than one release file?

    You have the ability to add more files using the button Add more file.

    Attached documents

    You could add some documents with these permitted extensions: (doc, docx, pdf, ppt, pptx, odf, odp) if you are a clearing process manager.

    You have the ability to add more files using the button Add another item.
    The restricted formats are the same as above.

    Release note

    Include here your release note : bug corrections, improvements, new features, ...

    Release package

    What is a release package?

    Release package allow categorising releases.

    Who can create a release package?

    Projects owners and release managers (?) are allowed to create release packages of semantic asset and software projects.

    How to create a release package?

    1. Navigate to the project for which you want to create a new release package;
    2. Click on the “Release” menu item on the left of the page;
    3. Click on "Create a release package" at the right of the page;
    4. Fill the form and click on “Save” to create the new release package;
    5. You can now categorize your releases by choosing the new release package.

    How to edit a release package?

    1. Navigate to the project for which you want to edit the release package;
    2. Click on the “Release” menu item on the left of the page;
    3. Go to the “Release Packages” widget at the bottom right of the page;
    4. Click on “edit” just next to the release package;
    5. Edit and click on “Save”.

    How to delete a release package?

    1. Navigate to the project for which you want to delete the release package;
    2. Click on the “Release” menu item on the left of the page;
    3. Go to the “Release Packages” widget at the bottom right of the page;
    4. Click on “edit” just next to the release package;
    5. Click on “Delete” and confirm.
  • Release: view

    What is a release?

    On Joinup a release represents an open-source software or interoperability solutions that is made available by developers to the user community who can then test, use, or explore it. A release is usually associated to a particular release number or version number. It consists of a collection of files such as source code, binary files, documentation, and support material related to an open-source software (OSS) or interoperability solution.

    Who can download a release?

    Both unregistered and registered users can view and download a release.

    How to download a release?

    To view a release:

    1. Navigate to the project of which you want to see the release;
    2. Click on the “Release” menu item on the left of the page;
    3. A list of releases will be displayed;
    4. Click on the name of the release you want to download;
    5. Click on the name of the release files you want to download;
    6. A file download will be initiated.

    What is displayed on this page?

    For each release, the release notes and contained files are displayed.

    What is the MD5 hash?

    The MD5 hash is a checksum, or fingerprint, of a release file that has been calculated by the platform. You can use the MD5 hash to verify the integrity of a file that you download from Joinup. There is a very small possibility of getting two identical hashes of two different files. Many open-source tools allow to calculate and compare the MD5 hash of a file.

    What is the 'private_www' folder in the webdav directory?

     

    The 'private_www' folder is aimed to be a storage part of your webdav directory. We wanted to point out that it will not be available to public on the contrary to 'www' folder. You are free to create your desired folder structure inside our outside of the 'private_www' folder.

     

  • Sign a legal document

    What is a legal document?

    A legal document is a project-specific document on Joinup which can contain any legal text, e.g. Contributor Licence Agreement, and that a member of the project can sign. The Joinup platform keeps a historic log of all "signatures" on a page, which may not be modified afterwards.

    Who can sign a legal document?

    Any member of a community or project can sign a legal document.

    How to sign a legal document?

    1. Navigate to the project in which you want to sign the legal document
    2. Click on the e-Library item in the left sub-menu of the project;
    3. Click on the legal document that you want to sign
    4. Click on “Signature” to open the signature box;
    5. Type “I agree” in the text field and click on “Sign”
    6. Type your password (account password) to validate the signature of the legal document and click on “Sign”
    7. Once signed, your "signature" will contain your user name, e-mail address and affiliation (if available from your profile)

    Please note that once you have signed the legal document, it is not possible to edit it anymore. Joinup keeps a historic log of all "signatures" on a page, which may not be modified afterwards.

     

  • View related projects

    What does this page show ?

    On this page, you can see a list of all other projects having a relation with the project user or member is viewing. 
    Possible relations are:
    • Depends on: Current software project requires all theses projects to work
    • Required by: All listed projects require current project to work

    Which filters exist in this page ?

    • Recently registered: This filter is based on the creation date of the software project. 
    • Most active: This filter is based on posts created on the listed projects (taken from comments on different tools as blogs, topics... but also the number of contents published in the project)

     

Search
  • Search

    Joinup global search

    Joinup has a powerful global search feature that allows users to find any content on the platform matching specific search criteria. These search criteria can consist of:

    • keywords: searching one or more words in the contents; or
    • filter criteria:  with more advanced, faceted filter criteria (such as the domain, content type, country, the author, etc...).

    How to search?

    1. Provide your keywords in the search field;
    2. A this point, a list of corresponding results will be displayed
    3. Refine your search by selecting one or more of the available facets displayed over the search field.

     

     

User account
  • Content subscription and notification: subscribe to content

    What is content subscription?

    On Joinup, it is possible to subscribe to a page (such as a wiki page, document page, blog post, news item, etc), and receive notifications on updates of or comments to this page via e-mail.

    What is displayed on this page?

    On the "contents" page, you can see and configure all of your content subscriptions to individual pages.You can set the following options:

    • The notification interval of each subscription
    • If you want or not be notified of content updates;
    • If you want or not de notified of comments on the content

    How can I subscribe to an individual content page?

    1. Navigate to the page to which you want to subscribe;
    2. In the right-hand side menu click “Actions” and "Subscribe";
    3. Select your subscriptions;
    4. Click "Save" to save your settings or "Close" to cancel.

    How can I update my content subscription?

    1. Navigate to "My Page";
    2. Click on  the “Subscriptions" tab;
    3. Click on the "Contents" sub-tab;
    4. Now you have reached the page where you can modify your content subscriptions.

     

  • Content subscription and notification: subscribe to groups

    What is a group subscription?

    On Joinup, it is possible to subscribe to a group (a community or project) and receive notifications via e-mail of all content that is created, updated of or commented on within that group.

    What is displayed on this page?

    On the groups subscriptions page, you can see and configure all of your group subscriptions.
    This page displays the list of communities and projects you are member of.

    On this page, you can set the following options.

    • The notification interval of each subscription;
    • Whether or not you want to be notified of content updates within this community or project;
    • Whether or not you want to be notified of new or updated comments on the content.

    How can I subscribe to a group?

    1. Navigate to the community or project to which you want to subscribe;
    2. In the right-hand side menu click “Actions” and "Subscribe";
    3. Select your subscription options;
    4. Click "Save" to save your settings or "Close" to cancel.

    How can I update my group subscription?

    1. Navigate to "My Page";
    2. Click on  the “Subscriptions" tab;
    3. Click on the "Groups" sub-tab;
    4. Now you have reached the page where you can modify your group subscriptions.

     

  • Content subscription and notification: subscriptions overview

    What is content subscription?

    On Joinup, it is possible to subscribe to a page (such as a wiki page, document page, blog post, news item, etc), and receive notifications on updates of or comments to this page via e-mail.

    What is displayed on this page?

    On the page "subscriptions overview"', you can the following information is displayed:

    • A table containing your subscriptions and displaying the number of contents and the number of groups you have subscribed to;
    • A fieldset 'Delivery of notifications' enabling you to temporarily suspend notification from being sent, e.g. during vacation. They will be retained and sent once you re-activate this option.
    • A fieldset 'Settings' : You can configure here the settings of your subscriptions

    How to suspend notifications?

    1. Go to ”My Page” menu item;
    2. Click on “My Subscriptions”;
    3. Click on “Delivery of notification” at the bottom of the page;
    4. Click “No” to temporarily suspend notifications from being sent;
    5. Click on “Save”.

    How to configure the settings of your subscriptions?

    1. Go to ”My Page” menu item;
    2. Click on “My Subscriptions”;
    3. Click on “Settings” at the bottom of the page;
    4. Choose the settings of your subscriptions;
    5. Click on “Save”.
  • Edit account settings

    What is the difference between account settings and profile settings?

    Both account settings and profile settings are part of your user profile. Account settings information only concerns the logging and getting password recovery communications. It is about your username, password and email address. Profile settings are extra information such as your first name, last name, country, your company's information and your privacy settings.
     

    What is a CAPTCHA?

    The CAPTCHA field aims at ensuring the system you are human and not a spambot.
    The CAPTCHA field has to be filled only once upon registration.

    Edit your user account settings

    Who can edit account settings?

    Any registered user can edit her/his account settings.

    How to edit account settings?

    To edit your account settings:

    1. Click on “My account” at the top of the page;
    2. Click the “Edit” tab;
    3. At this point, you are on the edit view of “My account”;
    4. Click on “Account” tab just below the “Edit” tab;
    5. At this point you are in the edit view of your account settings;
    6. Update the information you want to change;
    7. Click on ”Save” to publish your update.

    Who can request a new password?

    Any registered user can request a new password.

    Did you lose your password?

    1. Click on the “Register” button displayed at the top of the page;
    2. Click on “request a new password” tab;
    3. Fill in your user name or e-mail address in the field and click on  “E-mail new password”;
    4. The system will receive generate a new password and sent it to you via e-mail. Your old password will be deleted from the system;
    5. Once you have received the e-mail, you can use the new password to log in;

    How to change your password?

    After logging in, change your password into something that you can more easily remember. This can be done in the “Account” tab of “My Page”.

    To change your password:

    1. Login to the platform;
    2. Click on "My Page" menu item;
    3. Click on the "Edit" tab at the tope of the page;
    4. At this point, you are in your account settings;
    5. In the "Account information" block, provide a new password, confirm this password and save your changes.
  • My page: recommended items

    What is displayed on this page ?

    This view contains references to 10 pages that best fit your domains of interest, as indicated in your user profile.

  • Registration

    Who can create an account?

    Every user with a unique e-mail address can create an account.

    Why do I need to create an account?

    With your account you can login and:

    • Join communities, asset projects and software projects;
    • Create blog articles, news items, wiki pages, forum posts and other documents related to these groups;
    • Propose platform-wide documents, news items, events;
    • Propose your own communities, semantic asset projects, and open-source software projects.

    What are the mandatory and optional fields?

    Several fields marked with a red * are mandatory:

    • your first and last name;
    • your country;
    • the name of your company ;and
    • type and scope.

    All other fields are optional.

    How to create an account?

    1. Click on the “Register” button, displayed in the top-right;
    2. In the “Create new account” tab, fill in the form  with all mandatory fields;
    3. Click on “Create new account”
    4. The system will send you an e-mail with a one-time login link and a randomly generated password;
    5. Use the one-time login link or randomly generated password to login the first time to the platform;
    6. After login in, change your password into something that you can more easily remember;
    7. In the “Account” tab, click “edit”, fill in a new password and confirm it.

    How is my personal information displayed?

    You personal information is displayed under the "People" tab, both to registered and non-registered users.

     

    Where can I edit my user account and user profile?

    You can do this by logging in to the platform, and navigating to the "My Page" area. In your "My Page", you can edit:

    • Your user account settings in the tab "Account";
    • Your user profile settings in the tab "Profile".
User profile
  • User profile settings: edit your user profile

    Who can edit a user profile?

    Any registered user can edit her/his personal data.

    How to edit a user profile?

    To edit your profile:

    1. Click on “My Page” at the top of the page;
    2. Click the “Edit” tab;
    3. At this point, you are on the edit view of “My Page”;
    4. Click on “Profile” tab just below the “Edit” tab;
    5. At this point you are in the edit view of your profile;
    6. Update the information you want to change;
    7. Click on ”Save” to publish your update.

    Privacy settings

    The user can set the visibility of the following information in his user profile:

    • Email Visibility;
    • Themes & languages visibility;
    • Keywords visibility;
    • Country visibility;
    • Organization/company visibility;
    • Facebook visibility;
    • Twitter visibility;
    • Linkedin visibility;
    • Professional Profile Visibility.

    The moderators and the administrators are not affected by these options.

    Completed user profile

    According to the amount of personal information provided by registered members in their profile, the system calculates a “percentage of completeness”. 

    profile section % completeness average
    Register with all mandatory fields 40%
    Photo 10%
    Street 10%
    Number 10%
    City 10%
    Zipcode 10%
    Phone 10%

     

  • View and browse user profile

    How to browse user profiles (User Page and User Blogs)?

    1. Click on the name of the user you are interested for;
    2. You are now in the User Page of the user for which you have clicked for which provides you with the user’s Personal Data and Organization/Company.
    3. If you click on the ‘User’s Blog’ button you will access the User’s Blog page where you will find a list of blogs created by the user.

    You can sort the list by using the drop down menu and applying a filter

    Once you have decided which filter you want to apply, select it and click on the ‘Apply’ button.

    Note:

    • Date: this filter sorts the list of blogs from the most recent to the oldest blog.
    • Date: this filter sorts the list of blogs from the oldest to the most recent blog.
    • Title: this filter sorts blogs’ titles in alphabetical order starting from Z to A.
    • Title: this filter sorts blogs’ titles in alphabetical order starting from A to Z.
    • Rating: this filter sorts the list of blogs from the highest to the lowest rated blog.
    • Rating: this filter sorts the list of blogs from the lowest to the highest rated blog.

    How to send a message to a user?

    To send a message to a user:

    1. Click on people in the main menu
    2. Select the user you want to contact and go to his page
    3. Click on ‘Send a message’ button at the right-side of the page
    4. The user will receive an e-mail containing your message

    Please note that Joinup does not support a message "inbox" on the platform.



     

     

Wikis
  • Wiki page: view, edit, and delete a wiki page
     

    What is a wiki page?

    A wiki page is a page created by a member of a community or project that can be updated collaboratively by other community or project members. All wiki page are located in the e-Library section of your community or project. 

    Edit a wiki page

    Who can edit a wiki page?

    • Any member of the community can modify the content of a wiki page;
    • Once the wiki page is edited, its content is locked and nobody else can edit it at same time;
    • Only the facilitator or project owner can eventually remove the lock.

    How to edit a wiki page?

    1. Navigate to your community or project;
    2. Click on "e-Library" in the left sub-menu;
    3. At this point you are in the e-library items list of your community or project;
    4. Click on the wiki page that you want to edit
    5. Click the “Edit” tab and you can edit all the fields of the page;
    6. Once you have finished you can save your changes by clicking on the “Save” button

    How to go back to an older version of the wiki page?

    The platform keeps track of any changes, so at any time, you can go back to an older version
     

    To go back to an older version:
    1. Navigate to the wiki page for which you want to go back to an older version;
    2. Click the “Revisions” tab;
    3. Choose the version you need
    4. The “Revisions” tab allows you to see differences between two versions.
    To compare two versions of the wiki page:
    1. Select the two versions to compare; and
    2. Click on button "Show diff".

    Delete a wiki page

    Who can delete a wiki page?

    A wiki page can be deleted by facilitator only. Only member with facilitator role has access to button "Delete" when editing the wiki page.

    How to delete a wiki page?

    This action is a definitive action. Once the facilitator decides to eliminate a wiki page the whole content will be lost. 
    To delete a wiki page:

    1. Navigate to the wiki page that you want to delete;
    2. Click "Edit" in the top menu;
    3. and then "Delete" ;
    4. A confirmation page is displayed asking the facilitator to proceed or to cancel.

    Highlight a wiki page

    What is a highlight?

    Any member of a community can highlight content within her/his community, so that it becomes visible to other community members in chronologic order of highlighting. Nearly all content types can be highlighted within any community, including news items, events, documents, cases, factsheets, open-source software, semantic interoperability assets, and even other communities.

    Who can highlight a wiki page?

    To highlight a wiki page in another community or project, you need to be a member of that community or project.

    How to highlight a wiki page?
     

    To highlight a wiki page:

    1. Navigate to the wiki page that you want to highlight;
    2. Click on “Actions” and “highlight this wiki" link;
    3. A list containing your  communities and projects is displayed;
    4. Check the checkboxes of the communities and projects where you want to highlight the wiki page and click on the "highlight content" button;
    5. If the wiki page has already been highlighted, either by you or by somebody else, the checkbox in front of the community's name should be already checked;
    6. If you want to remove the highlight, uncheck the checkbox in front of the community's name and click on the "highlight content" button.
  • Wiki: create a wiki page

    Who can create a wiki page?

    Any member of a community can create a wiki page.

    How to create a wiki page?

    To create a wiki page:

    1. Navigate to your community or project;
    2. Click on “Actions” and “Create a wiki”;
    3. A this point you have to fill in the form to create the wiki;
    4. Once you have finished writing your wiki page, you can save it and it will be immediately visible to other project members.