The federal authorities no longer accept paper invoices or invoices that are sent by email or in PDF format. The only exception here is the cash payment system. The legal basis for this change is provided by the 2012 ICT Consolidation Act (IKTKonG).
The Business Service Portal (USP), which is operated by the Federal Computing Centre (BRZ), is the central processing platform for eInvoicing to the federal government. In order to produce electronic invoices, a one-time registration at the USP is necessary. Thereafter invoices may be created at any time through the function on USP called ‘eInvoice to the federal government’. These are then uploaded immediately.
Electronic invoices are fast and efficient. They can be created, transmitted and processed safely. In addition, the error rate for the processing of numbers and other data is lowered, and processing times are reduced.
The new service also helps to save costs. This is not just the cost reductions made through saving paper and postage or through automatic processing, but also through a reduction in environmental pollution. According to a study by the Austrian Federal Economic Chamber, if invoicing in the Austrian economy and government – including B2B transactions – is made exclusively electronic, this will produce savings of several billion euros a year.
The BRZ, as the IT service provider and partner of the Federal Ministry of Finance, provides the IT solution for the eInvoice system and performs the operation of this service in a proven way. Highest security, stability and cost minimisation are the most important customer requirements, which are optimally fulfilled by the BRZ. This ensures that the data transfer between the contractors and the BRZ IT systems operated by the federal government (such as USP, eInvoice and federal budget allocation) can be carried out efficiently and without problems.