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Plenary (Day 1 - AM)
Mario Campolargo, Deputy Director General - DG DIGIT, European Commission
"We are here today because a strong spirit of collaboration gathered us to learn how the PM² methodology can help improve project management in Europe, increasing therefore the project success.
We are here to help each other to work better together, to build a cross border, cross industry community which uses, supports and develops a common project management methodology for the benefits of all of us.
We are here because we don't want to be just passive recipients of whatever methodology; we actually want to be shapers of this methodology. Playing therefore the central role both in our professional lives and in the future of the European as a common endeavour."
The Open PM² Story
This presentation provides an overview of the basic elements of the PM² Methodology as well as highlight of the past 7 years of work done in developing the methodology, promoting it, supporting the PM² community, and helping to rollout the PM² methodology to major EU Institutions and Organisations. Challenges, lessons learned and success factors are presented.
How to Escape the Stakeholder Management Maze
In your role as a Project Manager, Programme Manager or Senior Manager you are likely to have experienced situations which have been costly to you and your organisation. Let me show how you can spend less time fire-fighting, arguing and dealing with difficult people and more time working collaboratively towards the successful achievement of shared business goals. Let me show you how to take stakeholders from enraged to engaged in a matter of minutes, how to say no to difficult stakeholders without losing your job, and when to turn on the charm and when to turn up the heat to make people accountable
Panel discussion of the future of Project Management
Panel of European Institutions Directors
Thomas GAGEIK, Director DIGIT B - Digital Business Solutions, European Commission
Dirk SCHILDERS, Director DGA CIS, Council of the European Union
Paulo CAMPILHO, Director for Logistics, European Council of the Regions & European Econimic and Social Committeee
Dirk ROBIJNS, Deputy Director General for IT, European Central Bank
Daniel CABRERO, Head of Sector, DIGIT.B4.2
Nicos KOUROUNAKIS, PM² Methodology Lead, DIGIT.B4.2
Track 1 (Day 1 - PM)
The Genesis of PM² - Thinking big but starting small
The presenter, being the main founding author of the PM² methodology back in 2007, will unveil the early days of PM² and will take you through the PM² journey. Although PM² started as a small assignment to address an operational need, it was very quickly turned into an organization-wide initiative with a multi-dimensional organisational impact.
The many specificities of the European Commission projects made this endeavour very challenging considering the numerous stakeholders, the particularities of a public administration and the diversity of staff and projects.This session will help the participants to understand the rationale behind the PM² approach, the original business case, the reasoning and challenges of developing PM², the necessary mechanisms that were put in place, the PM² evolution as well as the important considerations for applying PM² into their project and organization.
PM² @ ECB - From idea to delivery along the PM² lifecycle
This presentation provides an overview of how the PM² Methodology is being implemented at the ECB for IT projects. How its value centric, clear-cut roles and responsibilities, governance model, phasing and mind-sets make PM² are unique assets working for Europe.
Agile PM² - connecting Agile practices to PM² projects
This presentation gives an insight on how the Agile values, principles and practices are brought inside the PM² methodology. The Project lifecycle, the governance model and key roles and artefacts are some of the key topics discussed during this presentation.
Building an EU Results repository
The EU Results project aims at answering a simple and legitimate question: What the European Union does for me, for my country, my city, my community? Building a single repository to host the results of the EC funded projects involves a project team and steering committee spanning 40 Directorates General and conciliating nearly as many different ways to describe and understand what a result is.
I will explain in this presentation how PM² helps managing a delicate stakeholder management situation and what the EU Results project is today.
Track 2 (Day 1 - PM)
Wifi4EU - Free WiFi for Europeans
WiFi4EU is a strategic project initiated by EC President Mr. Juncker to promote access to wireless connectivity in public places, making WiFi available in parks, squares, libraries, public buildings to benefit EU citizens and institutions with a public mission.
The project aims to deliver a simple and non-bureaucratic procedure for managing a vouchers scheme and includes online applications, payments by vouchers and light-touch monitoring requirements.
Wifi4EU is a complex and volatile project where scope, time and budget are stretched to the limit (and sometimes beyond). This presentation will give you insights on how you can effectively manage such a challenging and political project by applying some of the key Open PM² methodology concepts and collaboration mindsets.
Why use PM² as a Project Management Methodology?
Although there are different globally recognised project management approaches, their objective is the same: to help teams and organisations complete projects successfully. Every approach has different advantages and is more suitable for different types of projects and organisational environments. The presentation examines the benefits of adopting the PM² Methodology across the different EU institutions.
Integrating Project Management Standards within Business Technology Management (BTM)
We report on an ongoing research initiative to develop the first Body of Knowledge (BOK) for the Business Technology Management (BTM) profession. An overview of the BOK architecture is presented, based on an innovative ontology-centric meta-model to enable seamless integration of multiple competency standards.
We then explain how Project Management (PM) standards, covering its 4 levels (project, program, portfolio, ecosystem), act as a binding platform for the BOK architecture, and provide meaningful semantic for integrating operational, strategic, and stakeholder dynamics in BTM practice. We then report on a key objective in the BTM BOK project, namely the integration of Open PM² as the PM standard chosen as core.
We explain how the standard will be integrated from start within our ontology, meta-model, and architecture. We conclude with an outline of possible impact on Open PM² community and practitioners, as the EC’s initiative may also eventually import valuable artefacts and resources from the BTM BOK.
EC's Structural Reform Support Service (SRSS): Actions for eGovernment/Digital Public Administration
The Structural Reform Support Service of the European Commission is helping Member States implement structural reforms for their administrations in the form of on-the-ground technical support. eGovernment is prominent among the areas of support, covering reforms in the way governments implement their IT Function (including IT governance and methodologies), how they modernize digital services for their civil servants, how they deliver digital services to citizens and how they drive the digital economy, among others.
ISA² Programme: Boosting Digital Public Administrations
The ISA² Programme supports the development of digital solutions that enable public administrations, businesses and citizens in Europe to benefit from interoperable cross-border and cross-sector public services. This is crucial for the modernisation and digitalisation of public administrations as stated in the new European Interoperability Framework, enshrined in the government Ministerial Declaration signed by the 32 EU Ministers in Tallinn (Estonia) last 6th October 2017.
With the focus on this, the ISA² Programme has intensively been working in the action "Sharing and Reuse of IT solutions", which also supports Open PM² .
Track 3 (Day 1 - PM)
Hands-on: Tips and tricks for PM² adoption
This presentation provides some reflections of how to instutionalize ways of working in an organization. It provides some hints of the characteristics of PM² that makes this methodology easy to adopt. The presentation serve as introduction for the rest of speakers in this track, who will share their experience on rolling-out PM².
The PM² PSO - A Project Support Office at the Service of Projects
This presentations gives an insight into the role of the project support office and how its align to the PM² methodology.
The PSO not only supports the project management community but unites project teams by establishing a solid communication across competency centers or functional boundaries.
PM² @ Council - The Rolling-out PM² at the European Council's GS-CIS Directorate
In 2015, the PM² Methodology was rolled-out as the official Project Management (PM) Methodology at the DGA's Communication and Information Systems Directorate of the Council of the EU.
Less than 12 months later, the tailoring and pilot implementation of PM² had been a success. Since then, the PM² methodology is in practice, all Project Managers (PMs) are trained and certified in PM², and all new IT projects are initiated and run with the PM² methodology.
This presentation presents the story, the challenges the lessons learned and the future of PM² at the Council of the EU. It also links with, Agile, Programme and Portfolio Management, practices also in the scope of the PM² Methodology.
PM² @ OP - Changing the project management culture to deliver strategic objectives at the EU Publications Office.
The EU Publications Office (OP) had undergone significant changes in the past when it transformed itself from paper to electronic publishing house. Its culture traditionally focused on operational excellence. However, as OP outsourced many operational tasks, an ever-increasing portion of OP's processes and business activities are of a project nature.
In this journey to the new era for OP, the Director General approved a set of strategic objectives for the period of 2017-2025. These goals include both significant IT developments as well as business process changes. Given the inter-institutional character of OP, a large number of stakeholders from multiple EU institutions are involved.
The delivery of these strategic objectives is organised into several programmes with over 100 projects to be executed. The Publications Office chose PM² as the corporate methodology to manage these projects. The presentation outlines the approach taken to gradually turn the Publications Office into a more project-oriented organisation by adopting a methodology and shifting the corporate culture.
Judicial Network of the EU - Takeaways on delivering a complex project in record time
Plenary (Day 1 - PM)
Creating Silver Linings: A mindset for opportunity
The traditional view of risk is negative, representing loss, hazard, harm and adverse consequences. But current best-practice risk guidelines and standards include the possibility of "upside risk" or opportunity, i.e. uncertainties that could have a beneficial effect on achieving objectives.
Despite this theory, most applications of the risk process still concentrate on managing threats, and approaches to opportunity management remain patchy and reactive. The tools and techniques available to practitioners seem to focus attention only on the negative side of risk. This presentation extends the scope of the risk process to include opportunity management explicitly, addressing each phase of the process in turn to identify areas requiring modification.
By modifying the process as proposed, management of opportunities can become integral to risk management, giving them equal status with threats, and seeking to manage them proactively in order to achieve the benefits. Risk practitioners claim to believe that uncertainty has both a positive and a negative side – applying the approach outlined here will enable them to put those claims into practice.
Gertrud Ingestad, Director General - DG DIGIT, European Commission
"The added value of adopting the PM² Project Management Methodology goes beyond our projects, it goes beyond our organisations. It is really linked to our shared vision of Europe: a vision of an open, efficient, inclusive European Union that can provide European citizens and businesses with borderless, interoperable, personalised, user-friendly, end-to-end products and services.
So let us come together as a community of Project Managers and Europeans who care and work together to make this goal a reality. Let's contribute together to the future of Europe."
PM² Trainings (Day2)
An Introduction to PM²
This is an introductory training which offers an overview of the PM² Project Management Methodology: the governance model, the project roles and responsibilities, the mindsets, the lifecycle, the processes, best practices, and the key PM² project artefacts.
After completing this introductory training, participants will have been familiarised with the elements of PM², appreciate its value, and be able to start using some of the basic best practices and artefacts.
9:00 - 10:00 Room De Gasperi : slides - video
9:00 - 10:00 Room Mansholt: slides - video
9:00 - 10:00 Room Jenkins: slides - video
The PM² Mindsets
The PM² Methodology processes, artefacts, tools and techniques, help project teams take decisions on trade-offs between the project dimensions of time, cost, scope and quality. On the other hand, the PM² Mindsets present those attitudes and behaviours which help project teams focus on what is really important in achieving project goals. Together they help with navigating through the complexities of managing projects and make the PM² Methodology both more effective and complete.
The PM² Mindsets become the glue that holds together the PM² processes and practices and provide a common set of beliefs and values for all PM² practitioners.
14:00 - 15:00 Room De Gasperi : slides - video
11:30 - 12:30 Room Mansholt: slides - video
14:00 - 15:00 Room Jenkins: slides - video
The PM² Governance - Roles & Responsibilities
Projects depend on people to define, plan and execute them. But who is supposed to do what, and how do we avoid overlaps or gaps in project management responsibilities?
The PM² Governance model provides a clear structure for the effective management of PM² projects. This training explains the roles roles and responsibilites for those involved in a PM² project, organised and presented in layers: Governing, Steering, Directing, Managing and Performing. Simple RAM/RASCI tables clarify the exact responsibility of each role for every project activity described in the PM² Methodology.
10:00 - 11:00 Room De Gasperi : slides - video
10:00 - 11:00 Room Mansholt: slides - video
11:30 - 12:30 Room Jenkins: slides - video
This training provides participants with an overview of Risk Management as a systematic, iterative approach which includes risk identification, response planning and management. The training focuses on the basic PM² Risk Management Process, the PM² Risk Management Plan and Risk Log, and presents some basic techniques for risk identification and management.
11:30 - 12:30 Room De Gasperi : slides - video
14:00 - 15:00 Room Mansholt: slides - video
10:00 - 11:00 Room Jenkins: slides - video
This is an introductory training offering an overview of Agile PM² - the extension to PM² for managing projects with an agile approach. The training presents the Agile PM² Model, the Agile specific Roles & Responsibilities, the Agile Themes and key Practices, and the Agile PM² Artefacts, and connects them to the overall PM² Model.
15:00 - 16:00 Room Jenkins: slides - video
Managing Organisational Change - The PM² Business Implementation Plan
This training is an introduction to the field of Organizational Change from the perspective and context of Projects and Project Management. It presents an overview of the dynamics and challenges of planning and implementing the organizational changes required to ensure that project deliverables are successfully integrated into the Organization's environment.
In PM², the Business Manager (BM), with the involvement of the Project Manager (PM), are responsible for developing the Business Implementation Plan and for coordinating all Business Implementation (change management) activities within the organization to ensure that the project deliverables produce the value they were intended to.
15:00 - 16:00 Room De Gasperi: slides - video
PM² Project Portfolio Management
Project Portfolio Management (PPM) is about selecting the optimal mix of projects and programmes to align the organisation's investments with the strategy, optimise the organisation's benefits, allocating the adequate resources and regularly collecting accurate and relevant information to support portfolio decision-making.
PM²-PPM is a Project Portfolio Management Methodology developed by the European Commission. Its purpose is to enable organisations to better manage their (programme and project) portfolios and facilitate the more effective reporting of their performance to Senior Management.
This training provides an overview of the key elements of the PM²-PPM Model: the portfolio governance, the portfolio management processes groups and activities, the PM²-PPM Artefacts and effective Mindsets.
15:00 - 16:00 Room Mansholf: slides - video