10. Monitoring report

The monitoring report is the 10th step for the responsible adoption of DTs in PAs and the first one related to the evaluation of activities to be carried out once the DT has been applied. It is a data-based analysis of the implementation of a given DT in the public sector related to the KPIs previously defined.

The report is expected to be produced every trimester, which will provide PAs with an overview about the citizen responsiveness to the DT-based application, the monitoring of the fulfillment of risks scenarios and achievement of their mitigation plans, and if the related costs for the implementation are following the results from the TD-ABC analysis.

The monitoring shall be presented as a regular progress report, as it is to be carried out in a very short term. As it is a data-based document, at this stage stakeholders are not necessarily consulted for feedback.

Roles Involved at this stage	Activity to be carried out	ETAPAS tools that can support the activity
Process manager	Ensure that the objectives are being fulfilled.
Process coordinator	Support the project manager in developing a global view of the implementation or fine-tuning process; Elaborate the monitoring report based on the inputs from other roles.
IELCAB	Ensure that all ethical, legal, and cybersecurity standards are being followed and respected. If not, they are the responsible for contacting the process manager.	Code of Conduct; Legal assessment; ETAPAS Platform.
Financial or procurement advisor	Ensure that the budget predefined is being carefully followed. They shall also ensure the transparency of the financial expenses to the greater public.	Code of Conduct; Legal assessment; Guidelines to assess TD-ABC.
Data experts	Analyse the data collected and translated them into clear and informative feedback for all other roles.
Specific experts on the DT adopted	Ensure that the DT adopted is being used at its full potential; Identify risks stemming from the use of the specific DT and alert the process manager.	Code of Conduct; ETAPAS Platform.
Developers	Fix any evident issues for the proper working of the DT.
Research team	Support the interpretability of the data collected; lead the benchmarking to support the evaluation of the success rate of the implementation of the DT.