Solution: eCertis

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General Information


Name of the solution: eCertis

Solution's owner: DG DIGIT, European Commission, Europe

Description: e-Certis is a free online tool mapping documents requested in public procurement procedures across borders. The system identifies and links certificates necessary as proof of compliance with tender criteria in various areas of administrative verification (e.g. tax, social security obligations, criminal records, etc.). This helps bring clarity to the cross-border bidding process. Information provided by e-Certis is inserted by National public entities in charge and regularly updated.

The e-Certis service is linked with the European Single Procurement Document (ESPD), which is a single self-declaration form of a bidder's eligibility in public procurement. e-Certis and the ESPD significantly reduce the effort needed for submission of a tender offer and facilitate bidding across borders. 

Type of solution: Generic tool; Common Services

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eCertis implements the following:

Principles Interoperability layers Conceptual model
Reusability  Semantic Interoperability ✅ Base registries
User-centricity   External information sources and services
Administrative simplification    

eCertis implements the following recommendations as explained below:

✅ Recommendation 7  | Principle 4: Reusability 
Being an information tool which helps users identify and recognise the certificates and attestations that are most commonly requested in the context of procurement procedures of different Member States, eCertis promotes the sharing and reuse of information and data. 

✅ Recommendation 11  | Principle 6: User-centricity
eCertis is an online database listing the eligibility criteria and documentary evidence needed in the different Member States, thus constituting a single point of contact for companies to take part in public procurement.

✅ Recommendation 13  | Principle 6: User-centricity
The use of eCertis can be considered a cornerstone to achieve the once-only principle in public procurement in Europe.

✅ Recommendation 16  | Principle 9: Multilingualism
By supporting the search function in any of the EU languages eCertis promotes multilingualism to meet the needs of the expected users. 

✅ Recommendation 17  | Principle 10: Administrative simplification
eCertis helps users identify different certificates requested in procurement procedures across the EU.

✅ Recommendation 30  | Interoperability layer: Semantic interoperability
By being an online database of information constantly updated with the help of the Member States, eCertis allows this information to become a public asset that is appropriately generated, collected, managed, shared, protected and preserved.

✅ Recommendation 38  | Conceptual model: Base registries
By providing access to a database of information provided and updated by the various Member States, eCertis provides the technical means and documentation for the users to reuse available information.

✅ Recommendation 45  | Conceptual model: External information sources and services
As the information contained in the eCertis database is provided and updated by the different Member States, it leverages on 'external information sources' for the provision of this information service. 


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